Advertising/Posting Title

Assistant to the Vice Provost for Student Affairs

Diversity Statement

The University is especially interested in candidates who can contribute to the diversity and excellence of the institution. Applicants are required to include in their cover letter information about how they will further this goal.

Posting Summary

The Assistant to the Vice Provost for Student Affairs (VPSA) provides executive-level support and coordination for the VPSA. The position is responsible for supporting the mission, philosophies, and priorities of DOSA and UVM, including the promotion of an inclusive environment and experience for students and staff of all races, ethnicities, religions, national origins, genders, sexual orientations, abilities, and ages. Duties include conducting and compiling research for the VPSA; drafting communications; planning and implementing events for the Division of Student Affairs (DOSA); managing the VPSA’s calendar; screening and prioritizing inquiries and requests; coordinating logistics, making travel arrangements; preparing materials for, and notetaking at meetings; and providing general administrative support. As a primary point of contact within DOSA on behalf of the VPSA, the Assistant to the VPSA exhibits sensitivity, professionalism, and confidentiality when responding to email, telephone, chat, and in-person inquiries from all stakeholders (students, families, academic and administrative collaborators, and external entities), and provides detailed information and referrals across a wide range of topics. As the primary administrative support for the VPSA, the Assistant designs and oversees processes that aid in efficient operations and optimizes the VPSA’s workflows and time. The position reports to the VPSA and works closely with members of the DOSA leadership team and the Office Manager for the Vice Provost and Dean of Students Office.

Minimum Qualifications (or equivalent combination of education and experience)

Associate degree and five years’ relevant experience including executive-level support required. Proficiency in Microsoft productivity tools (Outlook, Word, Excel, PowerPoint, Teams) and a demonstrated ability to learn new applications (e.g. Drupal, Adobe Acrobat, Slate). Effective administrative, time management, interpersonal and communication skills required. Effective planning/coordination skills and attention to detail required. Ability to exercise discretion regarding confidentiality and sensitivity. Must possess multicultural humility and a demonstrated commitment to diversity, social justice, and fostering a collaborative, inclusive environment.

Desirable Qualifications

Experience working within higher education or with students. Event planning experience is desirable.

Other Information

Occasional overtime, nights/weekends required

Special Conditions

External candidates must complete a 4-month probationary period, A probationary period may be required for current UVM employees, This position is ineligible for telework due to the essential functions

FLSA

Non-Exempt

Payband Min (Represents full-time (12 months, 1.0 FTE) equivalent salary. Must be prorated for jobs less than 12 months or 1.0FTE (Salary/12 x # of months x FTE))

36000.00

Payband Max (Represents full-time (12 months, 1.0 FTE) equivalent salary. Must be prorated for jobs less than 12 months or 1.0FTE (Salary/12 x # of months x FTE))

61200.00

Staff Hiring Band

Hiring salary budgeted at mid to high end of pay band

Union Position

No

Job Open Date

04/17/2023

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled

No

Position Title

Office/Prgm Support Senior

Posting Number

S4291PO

Department

VPSA & Dean of Students Ofc/30400

Position Number

00023509

Employee FTE

1.0

Employee Term

12