Remote or In Office Executive Administrative Assistant
Job description
We are looking for an Executive Administrative Assistant to join our administrative department. Your duties will include greeting clients and assisting them with their queries. Besides, you should also be able to address customer issues on call. Furthermore, you should be able to prepare presentations, reports, and memos.
You will also be responsible for keeping a record of all the daily activities. Moreover, you should be able to take dictations and prepare minutes of the meetings. You should be able to schedule meetings and provide reminders for the same. Monitoring the office supplies and maintaining the filing systems will also be a part of your
job responsibilities.
Responsibilities
- Receiving incoming calls and diverting them to the concerned team members
- Greeting clients and directing them to the respective departments
- Taking messages and making note of any requests from clients
- Addressing customer queries and complaints
- Maintaining and updating a diary of all day-to-day activities
- Scheduling meetings and appointments
- Providing important reminders and notifications
- Assisting in preparing presentations, reports, invoices, and memos
- Maintaining an accurate filing system
Requirements
- Proven work experience in the Administrative department as an Executive Administrative Assistant.
- Complete knowledge of office management systems and software
- Excellent verbal and written communication skills
- Good time management and organizational skills
- Ability to multitask and prioritize tasks
- Good observational and analytical skills
- Impressive problem-solving abilities
- Ability to work independently and collaboratively
- Well-groomed and motivated individual
- Ability to offer excellent customer service
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