Job description
The New Construction Project Coordinator (Program Specialist VII) performs highly advanced (senior-level) consultative services, project management and technical assistance work for critical and high-profile construction initiatives for the state mental health hospitals. Works the team lead of a 2-person team that reports to the Director of Maintenance and Construction and serves as a principal state hospital contact for the planning, development, coordination, and implementation of the multi-year plan for state hospital replacement and major renovations, which involves numerous long-term, high-dollar value and high-visibility projects and activities.
This position serves as the primary clinical liaison with internal and external stakeholders and the construction management team, architects/engineers, and contractors from project initiation throughout construction to occupancy and through the warranty periods. This position is critical to ensuring on-time project completion and that the completed hospitals have all necessary systems in place for safe and effective treatment of their fellow Texans.
Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
This position serves as the primary clinical liaison with internal and external stakeholders and the construction management team, architects/engineers, and contractors from project initiation throughout construction to occupancy and through the warranty periods. This position is critical to ensuring on-time project completion and that the completed hospitals have all necessary systems in place for safe and effective treatment of their fellow Texans.
Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Acts as liaison representing the state hospitals with internal and external stakeholders, external regulatory/review entities, and other HHSC divisions. Identifies and coordinates resources to ensure project consistency with agency vision, state hospital mission, and regulatory requirements. Oversees implementation of State Hospital Pre-Planning activities related to new construction, including overseeing pre-planning contract performance; participating in pre-planning workgroups or steering committees; and providing technical assistance, research, planning, policy, and clinical program detail reviews. Oversees the collection, organization, analysis, and preparation of materials in response to requests for clinical usage information and reports to be coordinated with state hospital project liaisons in Facility Support Services.
Manages input activities of state hospital pre-planning and planning projects related to state hospital significant repair or new construction efforts. Conducts handoff to project management team upon contract execution and monitors and evaluates individual project progress. Oversees compliance to ensure clinical needs are met and appropriate specifications developed including state hospital and facility requirements, governing statutes and rules. Oversees the evaluation of studies and analyses conducted through pre-planning and planning activities to identify potential conflicts, problems, or challenges with state hospital operations, and oversees the preparation of reports with findings and recommendations for remediation.
Consults with the state hospital to plan occupancy and logistics of hospital operation start-up. Determines and resolves operational problems. Prepares administrative reports and studies and performs specialized research related to project activities.
Oversees the completion of required administrative and performance reports, studies, per contract specifications, recommends appropriate changes, and works with the Associate Commissioner for State Hospitals, Facility Support Services, and contractors to implement necessary changes. Develops and contributes to the preparation of accurate, quality, and timely documents and work products (e.g., reports, information/action memoranda, procurement and contract documents, summaries, etc.) for senior and executive HHS leadership, legislative offices, and other project partners.
Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Acts as liaison representing the state hospitals with internal and external stakeholders, external regulatory/review entities, and other HHSC divisions. Identifies and coordinates resources to ensure project consistency with agency vision, state hospital mission, and regulatory requirements. Oversees implementation of State Hospital Pre-Planning activities related to new construction, including overseeing pre-planning contract performance; participating in pre-planning workgroups or steering committees; and providing technical assistance, research, planning, policy, and clinical program detail reviews. Oversees the collection, organization, analysis, and preparation of materials in response to requests for clinical usage information and reports to be coordinated with state hospital project liaisons in Facility Support Services.
Manages input activities of state hospital pre-planning and planning projects related to state hospital significant repair or new construction efforts. Conducts handoff to project management team upon contract execution and monitors and evaluates individual project progress. Oversees compliance to ensure clinical needs are met and appropriate specifications developed including state hospital and facility requirements, governing statutes and rules. Oversees the evaluation of studies and analyses conducted through pre-planning and planning activities to identify potential conflicts, problems, or challenges with state hospital operations, and oversees the preparation of reports with findings and recommendations for remediation.
Consults with the state hospital to plan occupancy and logistics of hospital operation start-up. Determines and resolves operational problems. Prepares administrative reports and studies and performs specialized research related to project activities.
Oversees the completion of required administrative and performance reports, studies, per contract specifications, recommends appropriate changes, and works with the Associate Commissioner for State Hospitals, Facility Support Services, and contractors to implement necessary changes. Develops and contributes to the preparation of accurate, quality, and timely documents and work products (e.g., reports, information/action memoranda, procurement and contract documents, summaries, etc.) for senior and executive HHS leadership, legislative offices, and other project partners.
Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Knowledge of local, state and federal laws related to State Hospitals
Knowledge of state hospital operations and services
Strong skills in project coordination
Skills in communicating effectively orally and in writing and at presenting information publicly
Skills in synthesizing, analyzing, and evaluating highly complicated and clinical services information and translating it easily into a clear and concise documents or presentations
Skills in developing and maintaining interpersonal relationships, including the ability to work with people under pressure, negotiate among multiple parties, resolve conflicts, and establish and maintain effective working relationships with various level personnel in governmental entities and other organizations
Ability to identify issues and effectively solve problems
Ability to exercise sound judgment in making critical decisions
Ability to analyze, plan and establish goals as well as implement objectives
Ability to analyze complex issues and develop plans for preventing problems
Ability to collaborate and develop effective professional relationships with coworkers and stakeholders
Ability to develop work plans and organize work
Ability to prioritize time and manage multiple project deadlines
Ability to lead and manage large, complex projects.
Knowledge of local, state and federal laws related to State Hospitals
Knowledge of state hospital operations and services
Strong skills in project coordination
Skills in communicating effectively orally and in writing and at presenting information publicly
Skills in synthesizing, analyzing, and evaluating highly complicated and clinical services information and translating it easily into a clear and concise documents or presentations
Skills in developing and maintaining interpersonal relationships, including the ability to work with people under pressure, negotiate among multiple parties, resolve conflicts, and establish and maintain effective working relationships with various level personnel in governmental entities and other organizations
Ability to identify issues and effectively solve problems
Ability to exercise sound judgment in making critical decisions
Ability to analyze, plan and establish goals as well as implement objectives
Ability to analyze complex issues and develop plans for preventing problems
Ability to collaborate and develop effective professional relationships with coworkers and stakeholders
Ability to develop work plans and organize work
Ability to prioritize time and manage multiple project deadlines
Ability to lead and manage large, complex projects.
Registration or Licensure Requirements:
Clinical Certification Preferred
Clinical Certification Preferred
Initial Selection Criteria:
Required
Bachelor's degree from an accredited college or university in a field related hospital administration. Experience may be substituted on a year-for-year basis in a leadership role with a clinical degree.
Preferred
Experience working with/in healthcare facilities, further preference will be given to those working in a psychiatric/mental health treatment environment.
Professional experience working with diverse stakeholder groups on a singular project or program
Required
Bachelor's degree from an accredited college or university in a field related hospital administration. Experience may be substituted on a year-for-year basis in a leadership role with a clinical degree.
Preferred
Experience working with/in healthcare facilities, further preference will be given to those working in a psychiatric/mental health treatment environment.
Professional experience working with diverse stakeholder groups on a singular project or program
Additional Information:
Salary Note: The salary offered will follow HHS HR Policy starting salary guidelines which are typically made at or near the minimum of the salary range for external applicants.
Travel and Location Note: This position is statewide and requires up to 75% travel. This position has an opportunity to telework. The selected candidate will choose a designated headquarters at one of the state hospitals (Austin, Big Spring, El Paso, Kerrville, Harlingen, Rusk, San Antonio, Terrell, Vernon, Waco or Wichita Falls). The candidate will attend new employee orientation and manage administrative functions through their designated headquarters. There is no guarantee of permanent telework, employees must meet telework eligibility requirements in accordance with agency policy, and any telework options are subject to change. A telework employee will not be reimbursed for travel from the employee's residence to their designated headquarters.
Work Hours Note: Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.
If you need assistance completing the online application, contact the HHS Employee Service Center at 1-888-894-4747.
Note: There may be no military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
Salary Note: The salary offered will follow HHS HR Policy starting salary guidelines which are typically made at or near the minimum of the salary range for external applicants.
Travel and Location Note: This position is statewide and requires up to 75% travel. This position has an opportunity to telework. The selected candidate will choose a designated headquarters at one of the state hospitals (Austin, Big Spring, El Paso, Kerrville, Harlingen, Rusk, San Antonio, Terrell, Vernon, Waco or Wichita Falls). The candidate will attend new employee orientation and manage administrative functions through their designated headquarters. There is no guarantee of permanent telework, employees must meet telework eligibility requirements in accordance with agency policy, and any telework options are subject to change. A telework employee will not be reimbursed for travel from the employee's residence to their designated headquarters.
Work Hours Note: Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.
If you need assistance completing the online application, contact the HHS Employee Service Center at 1-888-894-4747.
Note: There may be no military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
MOS Code:
11B, 14S, OS, YN, 040, 0521, 8U000, 86MO
11B, 14S, OS, YN, 040, 0521, 8U000, 86MO
Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
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