Position Title: PROGRAM COORDINATOR MARKETING & BUSINESS DEVELOPMENT

Scope & Purpose:

This position encompasses administrative support, project tracking duties, research, and handling budgets and expenses for the marketing and business development departments. Duties include composing correspondence, creating presentations and maintaining contact lists. This individual will contribute to existing marketing and business development programs, while assisting with the development of new initiatives aligned with company and client goals. The ideal candidate will have prior experience with a wide range of marketing functions, including communications, advertising, branding, digital marketing, event planning and social media. The program coordinator must be an organized multitasker able to handle many diverse projects at once and meet tight deadlines. They will also work closely with internal teams to best meet overall organization goals. They must also pitch ideas to create departmental efficiencies, develop strategies and demonstrate problem-solving abilities.

The purpose is to provide support for the professional staff of the marketing and business development departments along with other members of the organization. The position includes coordinating all aspects of department’s operations such as providing support for initiatives like special events, trade shows and department charity events, assisting with database and website management and providing support with other administrative and operational functions and other aspects of the organization’s accounts.

Essential Functions & Duties:

• Independently processes and coordinates all invoices, billing, and p-card statements for the marketing and business development departments.
• Monitors department budgets by comparing and analyzing actual results with plans and forecasts.
• Prepares account service-related documents such as meeting agendas, meeting reports, proposals and other communications and correspondence.
• Research requests and reviews vendor quotes.
• Creates and/or provides feedback on project estimates and timelines.
• Manages expense reports, including travel authorization and expenses, invoices, conference registrations and coordination.
• Supports special events, trade shows, and charity events, including overseeing logistics, managing registrations, coordinating with vendors, creating itineraries, and ordering marketing collateral filling out the event related paperwork/documents, verifying documentation provided, maintaining calendars and task lists, coordinating day-of deliveries and staffing.
• Support the marketing department's initiatives with the planning, executing, and tracking of marketing programs such as email, event, social media, or content marketing.
• Assist with the creation, proofreading, and editing of copy for various marketing channels, ensuring consistent voice.
• Assist with developing and managing content and social media marketing programs, including blogs and public relations efforts.
• Keeps promotional materials ready by coordinating requirements with graphics department, inventory stock, placing orders, and verifying receipt.
• Plans meetings and trade shows by identifying, assembling, and coordinating requirements, establishing contacts, developing schedules and assignments, and coordinating mailing lists.
• Assist in updates the website using the content management system.
• Performs other duties as assigned.
  

Essential Knowledge, Skills, & Abilities:

• The program coordinator must be an organized multitasker able to handle many diverse projects at once and meet tight deadlines.
• Must have strong administrative skills, including managing expenses and reports.
• Must have knowledge of traditional and digital marketing, content marketing, and social media marketing.
• Must have excellent writing, communication, and presentation skills with a problem-solving attitude.
• Must have high competency level on computer and software skills compatible with proficiency in full Microsoft Office suite, especially with Excel, Word and PowerPoint.
• Must be able to develop and maintain a working-level understanding of maritime industry, company culture, PTB’s products/services as well as its tenants products/services and PTB’s strategic communication plan.
• Must be proficient at multi-tasking and prioritizing direction from multiple people.
• Must exhibit a high level of organization; be detail oriented and possess time-management skills.
• Must exhibit professional conduct within and outside office while conducting agency business.
• Must have experience with marketing/advertising campaigns.
• Knowledge of principles and processes for providing customer service such as assessing customer needs, etc.
• Skilled in using and reasoning to identify complex problems and evaluate and implement alternative solutions, conclusions or approaches.
• Ability to use discretion and independent judgment in evaluating information.
• Ability to interact effectively, confidently, and professionally with PTB officials and employees, other government officials, PTB tenants and the general public.
• Ability to maintain files and records and prepare reports and correspondence.
• Ability to follow oral and written instructions.
• Must possess honesty, integrity and sound professional judgment.
  

Minimum Training & Experience Requirements:

• Bachelor’s Degree from an accredited college or university in Marketing, Communications or related field; and
• One or more years of experience directly related to the position duties;
• Or any equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies listed above.

Special Requirements:

• Incumbent must possess a current and valid Florida Motor Vehicle Operator’s License or capable of obtaining one within thirty days from the date of hire.
• Must successfully pass a seaport security background check and compliance for a Transportation Worker Identification Credential (TWIC).
  

Work Environment:

Work is performed primarily indoors though the employee will be required to go out of the office on errands. Employee will be in contact with chemicals (i.e., toner for copier and facsimile machines), and materials (i.e. paper) normally found at offices. Employee will also be exposed to minimal noise and vibration.

Physical Demands

• While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger, handle or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. Frequent computer use.
• The employee must occasionally lift and/or move objects up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus.
  

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.

TO APPLY CLICK: https://recruiting.paylocity.com/recruiting/jobs/All/7384e17d-5b0c-41e7-8f4e-6f0276a66d17/Tampa-Port-Authority

Information provided will be subject to public inspection in accordance with the Florida Sunshine Law. Port Tampa Bay is an Equal Opportunity Employer. No Agencies Please