Job description

Wise Property Solutions is East Tennessee’s leading community association management firm. We are seeking a full-time Executive Assistant to work directly with the General Manager and provide additional support to the other managers in the firm.

Wise Property Solutions provides a positive environment, generous PTO package, competitive compensation, and a matching 401(k). In addition, staff members have flexible schedules and continuing education opportunities. Our office, located in the scenic Boones Creek area, is easily accessible by I-26.

Salary Range $17-22/hour DOE

Job Summary:

The Executive Assistant will support the General Manager and be responsible for a broad range of administrative and generalist duties. The position requires initiative, critical thinking, and independent decision-making skills. The professional in this position must be a proactive member of the organization and a team player who assists all members of the management team.

This is a unique opportunity for an individual who desires consistent opportunities for professional growth. We encourage learning and improvement through involvement in every aspect of what we do. We strive to explain not only how, but why.

Duties/Responsibilities:

Responsibilities include but are not limited to:

• Coordinate management-client communications
• Maintain office master calendar
• Schedule client meetings, site visits, community notices and mailings, Staff PTO

• Work with General Manager on various administrative functions such as:
• Prepare meeting agendas
• Compile meeting materials
• Send meeting notices in advance of meetings
• Send board agendas in advance of meetings
• Generate meeting minutes
• Generate and track action items from meetings
• Assist frontline homeowner support team, as needed
• Support community association communications
• Compile articles and submissions for community newsletters
• Write, edit, and layout community newsletters

• Other administrative tasks and projects as needed

Required Skills/Abilities:

Excellent organizational skills and attention to detail

Excellent verbal and written communication skills

Ability to effectively exercise discretion and judgment in handling confidential/proprietary information

Excellent time management skills with a proven ability to meet deadlines

Project management skills

Strong organization and prioritization skills; demonstrated history of successfully managing multiple concurrent initiatives and maintaining one’s own workflow

Demonstrated ability to meet project deadlines

Ability to anticipate needs, resourcefulness and responsiveness are essential

Strong problem-solving skills

Ability to work well under pressure while maintaining a professional demeanor

Proficient with Microsoft Office including Word, Sharepoint and Excel. Experience working with Asana, Adobe Illustrator and Zendesk a plus

Education and Experience:

2 or 4-year college degree preferred, High school diploma required

Prior administrative experience preferred

Prior customer service experience preferred

Experience with video content, production and publishing and social media content preferred

Candidate may be requested to take a personality profile assessment (e.g. strength finder/DISC profile) and provide writing samples.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer

Must be able to lift up to 25 pounds at times

Job Type: Full-time

Pay: $17-22/hour DOE

Benefits:

401(k)

401(k) matching

Flexible schedule

Paid time off

Schedule:

8 hour shift

Monday to Friday – Limited weekend or evening availability

Ability to commute/relocate:

Johnson City, TN 37615: Reliably commute or planning to relocate before starting work (Preferred)

Job Type: Full-time

Pay: $17.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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