Events Administrative Specialist

Full Time
Rome, NY 13440
Posted
Job description

The Events Administrative Specialist plays an important role in customer and employee relations and event functions. This person will work across the development and hospitality departments to support administrative needs such as providing support (preparing documents, entering data, etc.), serving as a point of contact for clients and vendors, and acting as a liaison between the sales and coordination staff and clients or vendors throughout the event process (pre-event, event, and post-event). This role is critical to ensure smooth operations throughout the events for Nascentia Health and at Beeches Manor.


Performance Responsibilities and Standards:


  • Record event data in appropriate systems
  • Respond to event inquiries for Beeches Manor
  • Schedule potential client tours of Beeches Manor and manage calendar.
  • Attend and work events as required.
  • Prepare and send out mailings or email notices regarding events.
  • Manage Events and Hospitality email accounts.
  • Keep track of RSVPs and payments and send payroll deductions to the payroll department timely.
  • Recruit and track volunteers for events as needed.
  • Assist with providing content and photos for Beeches Manor social media account.
  • All other duties as requested.

Job Qualifications:

  • High School Diploma or GED with at least 5 years of data entry and customer service experience required.
  • Ability to use a variety of computer software, including but not limited to: Microsoft, Adobe, TripleSeat, SkyTab/Shift4, TicketSpice, and other software as necessary.

Professional competencies, skills and abilities:

  • Excellent organizational skills with the ability to work independently and in group/team settings.
  • Excellent communications skills and problem-solving ability.
  • Flexible schedule, some nights and/or weekend availability as needed for events.
  • Compliance with agency policies and procedures.

Physical Requirements:

  • Speech, visual, and hearing ability sufficient to express and comprehend written and verbal communication
  • Ability to sit or stand 90% of the day
  • Frequent sitting, standing, walking
  • Pushing, pulling, reaching, kneeling
  • Bloodborne Pathogens Exposure Determination Category: Category III

Compensation & Benefits:

Competitive Salary with:

  • 401K with generous Employer match
  • Medical, Dental, Vision plans
  • Tuition Reimbursement for BSN after 6 months of employment
  • Exceptional work/life balance - no rotating shifts
  • Partially funded HSA
  • Employee Recognition Platform
  • Paid Time Off, Holidays, and Extended Sick Leave
  • Short/Long term Disability
  • Employee Assistance Program (EAP)
  • Much More!!

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About Nascentia Health:

Nascentia Health is leading the way in home care, post acute care and long-term community health. A healthcare system without walls, Nascentia is an innovator in the concept of healthcare, truly focused on the patient as a whole. By serving people in their homes, Nascentia Health is able to provide true holistic care. We can address immediate needs, help support positive long term medical and lifestyle choices that provide for better outcomes, leverage cutting edge in-home care technologies, and help avoid unnecessary visits to busy healthcare facilities.

Our employees are our greatest asset. They work hard every day to make our system amazing and are dedicated to our mission of being the premier home and community-based care system for the regions we serve. We want everyone to love what they do, be excited about coming to work, and take pride in being part of our team.

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Nascentia Health is an Equal Opportunity Employer (EOE)

Employment is contingent upon negative results of a pre-hire drug screen

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