Job description

Job Summary

This position is responsible for all incoming event leads and distribution of leads to sales staff, as approved by the Executive Director of Special Events, and follows up with sales staff to ensure all details are handled.

Responsibilities to include, but not limited to:
Answers all calls for main office line and Executive Director
Inputs requests for drive-on passes in the gate pass system
Handles all payroll input with approval of Executive Director
Ensures that labor is assigned to appropriate project numbers
Runs daily labor report for Event Managers
Provides calendar support for the Executive Director, site inspections with clients and sends out invites to clients
Accurately maintains the main event calendar
Responsible for all incoming event leads and distribution of leads to managers and sales staff, as approved by the Executive Director
Follows up on callbacks and lead sheets and gets basic information from clients
Liaises to sales staff, accounting department, and other departments as necessary
Implements requests for setup and rental orders as needed
Crafts and keeps current the department mailing list
Handles CRM input and maintenance/lead tracking and reporting
Handles Vendor Portal and Invoice Works, follows up on vendor payments
Handles MAXIMO and STAR as necessary
Researches, orders and repairs for equipment from off lot as needed
Mails out contracts and makes sure deposits are received and submitted to accounting
Keeps deposit schedule and tracks payments
Updates and emails out current on lot calendar every Monday
Assists with Facebook, Twitter and all social media
Assists and works with the Exec Director on new business developments such as public events and concerts
Handles all additional responsibilities as assigned including after-hour and weekend events

Basic qualifications:
Minimum 4 years experience in an administrative role preferred

Desired skills:
Bachelor’s degree preferred
Previous experience handling basic accounting, purchase orders
Basic event coordination training
Special Events background in coordinating and vendor relations
Strong computer proficiency – Word, Outlook, Excel, Power Point, Accounting programs and Customer Management programs,
Detail oriented, multi tasking necessary
Good oral communication skills in order to interact with company personnel and outside parties

Eligibility requirements:
Interested candidates must submit a resume/CV online to be considered
Be willing to submit to a background investigation
Have unrestricted work authorization to work in the United States

Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio’s iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to Paramount’s film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount Pictures’ passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount Pictures controls a collection of some of the most powerful brands in filmed entertainment, including Paramount Pictures, Paramount Animation, and Paramount Players. PPC operations also include Paramount Home Entertainment, Paramount Pictures International, Paramount Licensing Inc., and Paramount Studio Group. Paramount Pictures is a subsidiary of Paramount, which connects with billions of people worldwide through its global brands including MTV, CBS, Paramount Network, Nickelodeon, Comedy Central, BET and streaming service Paramount+.

ADDITIONAL INFORMATION

Hiring Salary Range: $50,000.00 - 56,000.00.

The hiring salary range for this position applies to New York City, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.

https://www.paramount.com/careers/benefits

Paramount is an equal opportunity employer (EOE) including disability/vet.

At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access. https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to viacomaccommodations@viacom.com. Only messages left for this purpose will be returned.

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