Position Title: AR Third Party Billing Specialist

Department: Finance

Job Type: Non-Exempt (Hourly) Full Time

Reports to: Supervisor

Function

The AR Third Party Billing Specialist is responsible for performing various technical functions, interface updates and the processing and collection of 3rd party (National Account and Government) billing. The position requires strong communication skills with proven ability to solve problems, resolve discrepancies, and exercise solid collection tactics. Adheres to internal controls, policies and procedures.

Major Responsibilities:

• National Account
• Maintain vendor aging and ensure the collection of all NAB transactions.
• Resolve outstanding transactions within 30 days of invoice date. (Some suppliers require less than 30 days turnaround time can be supplier specific).
• Electronic processing and auditing for accuracy of data transfers and/ or credits and chargebacks received.
• Monitor and correct National Account system rejects.
• Maintain and resolve vendor chargebacks, ensure they are properly reflected on the aging.
• Analyze workflow efficiencies and develop and implement process improvements by incorporating modern technology tools and resources.
• System(s) Maintenance of vendor pricing, customer set up and item codes related to National Account in all interfacing software systems.
• Process G3X accounts weekly/ review journal entries and review for accuracy.
• Government
• Maintain the government aging and ensure the collection of all Government transactions.
• Resolve outstanding transactions within 30 days or less of invoice date. (Some suppliers require less than 30 days turnaround time can be supplier specific).
• Electronic processing and auditing for accuracy of data transfers and/ or credits and chargebacks received.
• Analyze workflow efficiencies and develop and implement process improvements by incorporating modern technology tools and resources.
• System(s) Maintenance of government contract prices in all interfacing software systems
• Monitor Government Sales and data entry to ensure proper credit is received.
• Maintain Government AN# and price books on Anzio.
• Obtain FET documentation.
• Customer Service
• Work at high performing levels delivering quality service and customer satisfaction.
• Assist selling entities and sales personnel with technical billing processes and programs
• At all times demonstrate capabilities and flexibility with a positive “can-do” attitude in working with the entire sales force to assist them in meeting daily and monthly sales objectives.

Education/Experience:

Associates Degree or equivalent work experience with a minimum of 3 years of related technology, accounts receivable, sales audit and 3rd party billing experience.

Skills/Knowledge:

• Customer Service attitude
• High level of accuracy
• Excellent problem-solving skills
• Ability to be a fast learner and is open to change
• Aptitude to navigate multiple computerized software and accounting systems
• Understanding of Microsoft Office programs (e-mail, excel, word)
• Strong written and verbal communication skills
• Proven ability to work independently as well as part of a team