Job description

Society of St. Vincent de Paul of Northern Kentucky

Let us show you why SVdP of Northern Kentucky is one of the region's foremost provider of retail stores and programs for families in need. You have the opportunity of serving in an energetic headquarters office in reporting to the Executive Director.

What's the position? Administrative Assistant

Who am I reporting to? Executive Director

Who am I helping? Thousands of donors, customers and local families who support and participate in our store and program functions.

Reporting to our Executive Director, our Administrative Assistant will be responsible for a variety of administrative and clerical tasks important to running an effective day to day operation of St. Vincent de Paul. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

JOB DUTIES:

• Help in the scheduling of and preparation for meetings
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the administrative onboarding and off-boarding of employees
• Manage Virtus training and compliance among SVDP employees
• Assist with vendor partner relationships, providing necessary tax exempt documentation and updates to vendor partners as business needs evolve
• Develop and maintain filing system, electronically and on paper
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain office systems, such as time clocks, postage machine, copier and other technology
• Submit and reconcile expense reports for the corporate credit card
• Assist with donor thank you letters and maintaining donor database
• Assist with vehicle donations and acknowledgements

REQUIREMENTS:

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Enjoy our website at https://www.svdpnky.org/

Job Type: Part-time

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Covington, KY: Reliably commute or planning to relocate before starting work (Required)

Experience:

• administrative support: 2 years (Preferred)

Work Location: One location

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