SUMMARY

Manages entire accounts payable function, ensuring vendor invoices are issued properly and timely. Also manages various audits including unclaimed property, Workers compensation and sales and use tax.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Provides leadership and coaching for the account’s payables team.
• Coordinate and prepare weekly payment runs (Checks, ACH and Wire Payments)
• Ensure sufficient check stock levels throughout the year.
• Prepare monthly AP subledger reconciliation vs. General Ledger.
• Monthly review of RNI (Received not Invoiced) transactions and follow up on aging of items.
• Coordinate the monthly AP accrual process.
• Run monthly statistics to validate payable days vs. agreed supplier terms.
• Petty cash custodian.
• Responsible for the control environment for validating supplier banking information (Validation of bank information changes)
• Responsible for the control environment to ensure all invoices are properly coded and approved as per the delegation of authority (DOA)
• Responsible and coordinate incoming invoices and ensure proper filing system for invoices processed.
• Track invoices related to utilities (Water, Electricity, Gas, Diesel) to track data for ESG reporting.
• System administrator for CONCUR and Diners cards.
• Receives non purchase order related invoices. Distributes to the correct individuals for approval and coding. Prepares final invoice with approval for posting.
• Receives and reviews employee expense reports and prepares for posting.
• Reconciles all invoices ensuring accurate data is used for charge purposes, interacting with company associates and vendors to ensure proper accountability.
• Prepares 1099s annually.
• Work with Diners Club regarding past due accounts. Pays international sales account directly.
• Prepares outstanding check report for distribution to corporate.
• Prepares monthly journal entries and assist in month end close process.
• Coordinates with company auditors yearly, or as needed.

SUPERVISORY REQUIREMENTS: Supervises two non-exempt employees

KNOWLEDGE, SKILLLS and ABILITIES:

Computer skills to include Excel, Microsoft Word, Microsoft Outlook, ERP system and Internet access.

• Knowledge of accounting principles and practices.
• Good interpersonal skills with the ability to gather information from various people and sources within the company.
• Ability to be very detail oriented, especially when preparing accounts payable issues.
• Ability to perform mathematical computations to include general algebraic equations, discounts, and percentages.

EDUCATION AND EXPERIENCE:

• 3 plus years experience in accounting, preferably in a management position.
• Experience supervising others.
• 4 Year Degree in Accounting preferred.

REASONING ABILITY:

Ability to solve practical problems relating to accounting and accounts payable practices and spreadsheet use. Ability to deal with a variety of situations and people relating to job requirements.

Our Culture and Values

Employees that become part of Astec embody the values below throughout their work.

• Continuous devotion to meeting the needs of our customers
• Honesty and integrity in all aspects of business
• Respect for all individuals
• Preserving entrepreneurial spirit and innovation
• Safety, quality and productivity as means to ensure success

WORK ENVIRONMENT

Office

While performing the duties of this job, the employee is regularly exposed to risk of injury in an office environment and occasionally a manufacturing shop plant environment. Duties include a typical office setting including extensive computer work, sitting or standing. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EQUAL OPPORTUNITY EMPLOYER

As an Equal Opportunity Employer, Astec does not discriminate on the basis of race, creed, color, religion, gender (sex), sexual orientation, gender identity, marital status, national origin, ancestry, age, disability, citizenship status, a person’s veteran status or any other characteristic protected by law or executive order.