Job description

OPEN POSITION: Subcontracts & Procurement Manager

CONTRACT: HPM Occupational Medical Services

CLASSIFICATION: Full-Time, Exempt

POSTING PERIOD: April 17, 2023 – Until Filled
POSITION SUMMARY:

The Subcontracts Manager is responsible for the supervision and mentoring of subcontract administrators, preparation and administration of Government subcontract and purchasing agreements, proposal support activities, to include the preparation of solicitation packages to subcontractors and suppliers; supports evaluation of subcontractor proposals, price analysis, negotiation of terms and conditions, invoice processing, issue resolution, and closeout activities.

POSITION RESPONSIBILITIES:

• Manages the creation of moderate to complex RFP solicitations, of various types (fixed and flexibly priced) in accordance with government and internal requirements.
• Manages the development and administration of subcontracts and purchase orders of various types and complexity.
• Manages Supplier Relationship, Development, and Performance.
• Develop plans to promote cost reduction initiatives and performance improvements.
• Coordinates closely with the Business and Contracts Compliance Manager to ensure subcontracting and purchasing activities and prime contract flow downs are carried out in a manner consistent with prime contract requirements.
• Supervises and mentors subcontracts administrator supplier proposal responses and price analysis completed by the subcontract administrators.
• Assists subcontract administrators with the negotiation of pricing and terms/conditions with subcontractors and suppliers.
• Manages all aspects of subcontract and purchase order administration for the project, from bidding to prequalified bidders, negotiation/execution of subcontract and purchase orders, submitting notices and change orders and closing out contracts.
• Regularly interacts with program management, contracts, business development, and with customers, as required.
• Deliver briefs, updates and reports as and when required.
• Must have the interpersonal skills to deal effectively with subcontractor management regarding subcontract issues of varying degrees of complexity and the drive to work issues to resolution.
• Must be familiar with Contractor Purchasing System Reviews.

ESSENTIAL SKILLS & EXPERIENCE: To perform this job successfully, an individual must have the minimum educational credentials from an accredited school, college or university and be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required.

• Bachelor’s degree in Business Administration OR a related field 8+ years of experience in Government subcontracts, procurement or contracts administration
• Working knowledge of FAR and DEARS
• Experience negotiating terms and conditions, strong written and verbal communication, proficient in Microsoft Office.
• Experience with Costpoint preferred.
• Able to prioritize tasks to meet deadlines, and must maintain extensive verbal and written communications with Government agencies

SUPERVISION RECEIVED: This position reports to the Business & Contracts Compliance Manager.
SUPERVISION EXERCISED: This position does directly supervise employees.

TYPICAL PHYSICAL DEMANDS & WORK ENVIRONMENT: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: While performing the duties of this job, the employee may be required to walk, sit or stand for extended periods of time; reach with hands and arms; balance; stoop; talk or hear; have sufficient manual dexterity to operate a keyboard, calculator, telephone and other such office equipment as necessary; may occasionally move and/or lift up to 25 pounds. Ability to drive to various project sites and offices is required; specific visual abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Mental limitations: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines. Must be mentally adaptable and flexible in dealing with a variety of people and able to answer questions and provide guidance in a professional and friendly manner.
• Work environment: Work will mainly be performed at the HPMC Hanford Occupational Health Services Clinic and will involve frequent contact with other HPMC and project employees, customers, clients, representatives and vendors; work may be stressful at times; interaction with others is frequent and may be interruptive; may occasionally work hours outside of typical work schedule to accommodate needs; opportunities for local and domestic travel may occur; the noise level in the work environment is usually minimal.

Although this position is open until filled, qualified applicants that apply by May 10, 2023, will be given first consideration.

This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities. Women, Minorities, Veterans, and Individuals with Disabilities are encouraged to apply. We are an Affirmative Action and Equal Opportunity Employer. HPM Corporation is a VEVRAA Federal Contractor

Women, Minorities, Veterans, and Individuals with Disabilities are encouraged to apply.

We are an Affirmative Action and Equal Opportunity employer.

HPM Corporation is an equal opportunity employer and federal contractor or subcontractor. Consequently, the parties agree that, as applicable, they will abide by the requirements of 41 CFR 60-1.4(a), 41 CFR 60-300.5(a) and 41 CFR 60- 741.5(a) and that these laws are incorporated herein by reference. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. These regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. The parties also agree that, as applicable, they will abide by the requirements of Executive Order 13496 (29 CFR Part 471, Appendix A to Subpart A), relating to the notice of employee rights under federal labor laws.

Job Type: Full-time

Pay: $80,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift

Education:

• Bachelor's (Preferred)

Work Location: In person

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