Job description

Staff Assistant
***This position requires an active Secret level clearance. ***
The Staff Assistant provides administrative support to the Under Secretary.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Includes the following:

• Scheduling: Provide scheduling support to the Under Secretary by maintaining and updating the daily schedule. This includes managing the Under Secretary’s official calendar, scheduling meetings, registering for events, producing a daily schedule card, handling motorpool requests, and escorting guests to the office suite. Additionally, the individual will need to conduct a daily check-in in the morning and a check-out in the evening with the Under Secretary to review the day’s activities and provide any updates.
• Travel Preparation: Oversee the Under Secretary’s travel including researching flights options and drafting a buckslip with proposed travel itinerary, making travel arrangements via E-2 solutions, preparing and submitting country clearance requests, securing hotel rooms, overseeing seat selections for flights, securing fund cites for travel related expenses, checking-in the Under Secretary for flights, and preparing vouchers.
• Administrative/Logistical Support: Implement tasks such as answering the telephone, initiating calls with foreign interlocutors, greeting guests in the office suite, setting up coffee and tea for external meetings, ordering office supplies, maintaining a gift registry, and drafting general correspondence such as thank you letters.
• Records and Paper Management: Provide back-up support to other staff in the Under Secretariat’s office with printing papers for the Under Secretary, creating daily folders, formatting and sending via email a daily activities report to the Under Secretary.

EDUCATON AND EXPERIENCE

• Associates or Bachelor’s degree in international foreign affairs and/or other related fields.

KNOWLEDGE, SKILLS AND ABILITIES

• Requires SECRET security clearance and ability to obtain a TOP SECRET security clearance and favorable SCI determination.
• One (1) year or more work experience providing administrative support to a senior official at an Assistant Secretary level or above.
• Knowledge of E-2 solutions for travel and familiarity with State Department travel rules and regulations
• Familiarity engaging with foreign delegations and representatives.
• At least one year of experience working in a busy office setting.
• Ability to solve problems and encourage consistent, solid performance.
• Strong written and spoken English-language communications skills.
• Ability to manage multiple tasks, coordinate activities in multiple locations, act decisively in daily work, and work well in a multi-cultural team environment.
• Strong organizational, interpersonal, and computer skills.
• Ability to travel CONUS and OCONUS
• Successfully pass a federal background check and a drug screen
• Cherokee Federal employees are included as covered employees in U.S. Presidential Executive Order 14042, which mandates Covid vaccines for federal contractors. Executive Order 14042 is currently blocked from enforcement pending court proceedings. Therefore, Cherokee Federal is halting the application of the mandate; however, if the injunction is lifted, Cherokee Federal will restore administration of the vaccine requirement.

WORK ENVIRONMENT

• Work is performed primarily in a climate-controlled office environment.

Cherokee Nation Businesses, Cherokee Nation Systems Solutions: Staff Assistant
Estimated Salary: $101,000
CNSS offers a generous benefit package, including medical, dental, and vision plans for regular full-time employees, 401(k) with 100% match up to 6%, life insurance, tuition reimbursement, paid time off and more. Paid sick leave is provided in accordance with applicable law.
#CherokeeFederal #LI-AP1

Job Type: Full-time

Pay: $101,000.00 per year

Ability to commute/relocate:

• Washington, DC: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Required)

Experience:

• administrative support to a senior official at an Assistant Secretary level or above: 1 year (Required)
• State Department travel rules and regulations: 1 year (Required)
• E-2 solutions for travel: 2 years (Required)
• working in a busy office setting: 1 year (Required)
• engaging with foreign delegations and representatives: 1 year (Required)

Security clearance:

• Secret (Required)

Willingness to travel:

• 50% (Required)

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