Pacifica Trucks, LLC (a division of Pacifica Logistics Group) is a fast-growing company with ample advancement opportunities. Since our inception in 2004, our talented and valued employees have been committed to providing exceptional customer service through an ecosystem of cutting-edge technologies. We specialize in drayage, container storage, and brokerage services to help you build a sustainable and lean supply chain. As a logistics company, we are fully committed to social responsibility, the environment, and the communities we live and work in. One of our major initiatives is to embrace the Clean Truck Program since we are committed to zero emissions and clean air.

We offer 100% COVERED medical, dental, vision, and life insurance, a 401(k) retirement plan, reimbursed gym memberships, paid vacations, holidays and sick days, and more for our employees!

This position is responsible for managing the end-to-end payroll and benefits process in a small organization, ensuring employee salary, benefits, and related withholding payments are made timely and accurately. In addition, the position is responsible for all payroll and benefits-related accounting transactions, reconciliations, and as well as internal and external related reporting.

Essential Functions:

• Manages payroll workflow to ensure all payroll transactions are processed accurately and timely.
• Complies with federal, state, and local legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
• Reviews and analyzes current payroll and payroll-related benefits and tax procedures to recommend and implement changes leading to best practice operations.
• Creates and maintains payroll codes in the HRIS/Payroll system and sets up and reconciles voluntary payroll deductions.
• Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, job titles, and department transfer/update information.
• Prepares and audits W-4s, payroll balance sheets, YTD earnings, 1095C, ACA compliance, etc.
• Trains and provides troubleshooting tips to other organizational staff on HR and Payroll system features and functionality.
• Works with various departments within the organization to complete various ad hoc projects as assigned.

Other Functions:

• Attends conferences, seminars, and committee meetings as required.
• Prepares relevant management reports, including weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefits deductions, etc.
• Other related duties as assigned.

Supervisory Responsibilities

This job has no formal supervisory responsibilities.

Education & Experience:

• Education: Bachelors degree preferred but not required.
• Experience
  • 3-5 years of experience in computerized payroll processing and HRIS/Payroll systems required
  • 3-5 years of experience in accounting required
  • Experience with Quickbooks preferred, but not required
  • Experience with Paycom preferred but not required
• Any equivalent combination of education, experience, or training that has prepared the incumbent to perform the essential duties of the position.

Knowledge, Skills & Abilities:

The position requires the following knowledge:

• Expert knowledge of the principle, practices, laws, regulations, and procedures of automated payroll systems.
• Expert knowledge of Federal, State, and local laws pertaining to payroll practices including pre - and post-tax deductions, annual payroll reporting requirements, ACA, and other related legislation.
• Expert knowledge of various human resources information systems (HRIS).

This position requires the following skills:

• Sound administrative and management skills in the areas of policy interpretation, procedures, and people.
• Well-developed analytical capabilities.

This position requires the ability to:

• Prepare and analyze comprehensive reports and carry out assigned projects to their completion.
• Maintain effective working relationships with all contacts.
• Understand and communicate written and verbal instructions.
• Effectively interact and communicate with stakeholders.
• Understanding of town ordinances, state laws, and regulations governing human resources issues.
• Manage various computer applications including Excel and Word

Licenses & Certifications:

Certified Payroll Professional (CPP), or Fundamental Payroll Certification (FPC) by the American Payroll Association is highly preferred but not required. Society of Human Resources Management (SHRM CP or SCP) or Professionals in Human Resources Association (PIHRA PHR SPHR) are preferred but not required.

Physical Demands The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand; walk and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; risk of electrical shock and vibration. The noise level in the work environment is usually moderate.