Job description

Purchasing Agent, UHS Hospitals

United Health Services is seeking a Purchasing Agent to support the Procurement Department functions for UHS Hospitals. This is a benefits-eligible position.

Shift: Days

Hours per week: 40

Salary range: $25.90-$38.84/hour, depending on experience

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Purchasing Agent Position Overview

Administers the procurement of equipment, supplies and contracts, following prudent purchasing practices and established management policies in a manner to ensure the timely delivery of these items in support of all UHS system members. Develops processes which support system goals to manage expenses, standardize products and manage utilization.

Purchasing Assistant Responsibilities and Expectations

Locates sources of supplies and interviews prospective vendors to determine product availability and cost. Conducts final negotiations on complicated, technical and large contract proposals and arranges for new product evaluations when necessary/requested.
Reviews the processing of purchasing requisitions and ensures products are correct for their intended applications and match system standardized product listing and brings forward any questionable purchases or requests. Communicates to all departments' information regarding products and their availability on a regular basis and assists departments in the selection of products to be used. Monitors and evaluates vendor performance.
Adheres to our Key Performance Indicator goal of 85% requisition to completion in -/= 3 business days.
Monitors and resolves problem invoices, shipping or receiving issues. Required to run a weekly open order report. Management of the report includes, but not limited to: adding line item notes with the current status and communicate with the applicable department in the event that delays arise.
Maintains close communications with accounts payable and materials handling staff by taking steps to resolve and prevent issues with customers and vendors.
Reviews individual purchase orders, accrued receipts and discrepant invoices on a weekly basis to ensure they are resolved in a timely manner/payment.
Provides procurement information to the System Director of Procurement, Sourcing Specialists, Value Analysis Coordinator and recommendations of products, services and equipment based on cost, quality and availability.
Monitors blanket and standing orders, leases, contracts and maintenance agreements and ensures that centralized listings are kept up-to-date.
Prepares, reviews and analyzes bids (as requested), requests for proposals and quotations for all items that meet the criteria set in the Competitive Pricing Policy and Procedure. ECRI analysis must be completed on all bids, RFP’s and Capital Requests.
Utilizes multiple information systems to complete duties including ordering, invoice management, contracts, developing reports, tracking orders/deliveries, catalog information and all related procurement activities. Uses these systems to ensure standardized purchasing practices are occurring and savings opportunities implemented.
Prepares and processes direct order entry requisitions, capital purchases orders and special orders, and monitors all orders to ensure timely delivery while maintaining and updating all related pricing files. Coordinates the return and repair of products/equipment and arranges for loaners if necessary.
Provides support to, or leads committees such as Value Analysis Teams or projects as assigned by the System Director of Procurement.
Responsible for monitoring GHX daily and update pricing/catalog numbers, and purchase order, etc. within 24 hours of the GHX exception.
Demonstrate commitment to organizational Values of Compassion, Trust, Respect, Teamwork, and Innovation.

Position Qualifications

Education/Experience

Minimum Required:
Associate’s degree and minimum 1 year experience in Supply Chain, Materials Management or other business related activity

Preferred:
Bachelor’s Degree of Science in fields stated above and experience with healthcare procurement

Employee Benefits at United Health Services

When you work at United Health Services, you become part of our family. We’re proud to offer competitive benefits and compensation to our employees who make an impact every day.

Health, dental, and vision insurance

Voluntary benefits, including cancer, pet, and life insurance

403(b) retirement plan with company match model

Immediate accrual of paid time off

Wellness program rewards and insurance discounts

Employee Assistant Program (EAP) counseling and concierge services

Free, extensive online training through HealthStream
Tuition reimbursement and education incentive programs to further your education, particularly in nursing or allied health fields

About United Health Services

United Health Services is a not-for-profit healthcare system serving more than 500,000 people in Upstate New York’s Southern Tier region. We offer integrated healthcare services across 60 locations, including four hospitals, three walk-in centers, and 22 primary care offices, in addition to home care services and senior living facilities. The United Health Services system employs more than 6,300 people and comprises 600+ providers who are all committed to providing and supporting the delivery of exceptional patient care.

United Health Services employees and providers are “LOVED!” This means we’re Living Our Values Every Day. Here, you’ll join a team that is dedicated to values-based, coordinated patient care. Every day, we outwardly live our Values of Compassion, Trust, Respect, Teamwork, and Innovation.

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United Health Services in an Equal Opportunity Employer.

United Health Services, Inc. and the members of the UHS System neither are affiliated with, sponsored, endorsed nor approved by, nor otherwise associated with, Universal Health Services, Inc. (NYSE: UHS), UHS of Delaware, Inc. nor their affiliates, which can be found at www.uhsinc.com

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