SUMMARY:

Responsible for overseeing and maintaining the daily activities of procurement, purchase, ordering and vendor contracts in compliance with agency policy, as well as federal, state, and local rules and regulations. The Procurement Director will ensure the process of sourcing and purchasing essential goods and services for the agency's operations by understanding the agency's needs, evaluating suppliers, and negotiating terms and/or contracts to achieve the highest value. The Procurement Director will interact with all agency departments, vendors, suppliers, and contractors. Candidate should be familiarized with the following areas: Vendor contract negotiations, Bid and quote solicitation, State Purchasing statutes, preferably State of Florida RFQ, RFP, ITB, ITN, Drafting and negotiating contracts, agreements, renewals, and cancellations, in addition to monitoring/approving purchasing activities for compliance with policies and contracts. No construction or inventory experience needed.

Location: In office - Boynton Beach, FL.

Hours: Monday - Friday (8:30am - 5:00pm)

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Oversight of purchasing/procurement transactions in accordance with Coalition, state policies, as well as FS 287 and other state guidance.
• Review all Microix requisitions for appropriate supporting documentation and determine the workflow.
• Obtain bids, quotes, and proposals as necessary in accordance with organization and state policy. Work with requesting department in quote/proposal options, scope of work, and finalizing procurement decisions.
• Properly document purchasing/procurement decision in the Coalition file.
• Evaluate quality, price, reliability and availability of goods and services. Ensure proper documentation for procurement decisions and selection.
• Administer the competitive procurement process, including timelines, scope of work, required communications internal and external, and coordinating the review committee and evaluation results.
• Develop bid specifications, writes Requests for Quotes (RFQ), Request for Proposals (RFP's) and bid advertisements.
• Manage all aspects of vendor contract management, including negotiation, initiation, execution, and management, including amendments, as necessary.
• Responsible for preparing/negotiating contract language when necessary for new and renewal contracts and ensure timely execution.
• Responsible for tracking contract term dates and facilitating any renewals or procurement as required by policy.
• Ensure contract compliance by monitoring contracts to ensure that vendors comply with the terms of the contract and/or Purchase Orders (PO) and determine the need for changes or follow-up.
• Manage vendor relationships, vendor lines of credit and maintain the vendor record in the accounting system.
• Communicate with vendors to place orders and follow-up if necessary and work with vendors regarding return and replacements.
• Maintain and ensure appropriate approvals and documentation for all transactions.
• Issue and manage PO, track status and spending.
• Coordinate delivery verification of goods and services to facilitate invoice processing.
• Verify invoices received to purchase order or contract terms and approve payment.
• Determine appropriate use of purchase order or vendor contract as required.
• Provides monthly activity reports and communication regarding PO or contract balances remaining.
• Responsible for liquidation and close-out of all purchase orders.
• Compile and analyze data from a variety of sources to identify process improvements, as well as provide short-term and long-term cost-effective strategies.
• Ensure application and documentation of agency policies and procedures, and compliance with the State of Florida Statues and Administrative code, and Federal guidance with OMB Omni Circular.
• May serve as a presenter on ELCPBC social media and/or internet-based platforms such as but not limited to Facebook, YouTube, Instagram.
• Performs other duties that may be necessary to maintain the success of the organization, as determined by management.

SUPERVISORY RESPONSIBILITIES:

• Supervises Finance Specialist-Purchasing.

EDUCATION AND/OR EXPERIENCE:

• Bachelor's degree (B.A.) from an accredited four-year College or university in a related field.
• Minimum 7 years purchasing, including contract experience, with at least 2 years of supervisory experience.
• Three years of governmental purchasing experience.
• Proficient in computer applications, spreadsheet, and word processing software.
• Experience and knowledge with State of Florida purchasing statues, as well as Federal procurement standards, preferred.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

COMPUTER/TECHNICAL SKILLS:

• This position requires a candidate who can work remotely and in an office setting, with the ability to complete mandatory in office trainings and attend meetings when required.
• This position requires high speed internet access that can be maintained daily, at least 25 Mbps (download) and 5 Mbps (upload) when working in a secure home location.
• Basic understanding of how to troubleshoot computer and internet issues.
• Must be Tech savvy overall, using cloud-based systems, IOS, Windows 8 and 10, with proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook).
• Knowledge of general office procedures of basic operational tasks, including answering phones, using email, using computerized and online systems to perform daily work.

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