Job description

Job ID: 12541
Location: Bellevue College
Full/Part Time: Full Time
Regular/Temporary: Regular

Position Summary

Payroll Coordinator processes and manages complex transactions ensuring all employees are paid in an accurate, timely, and cost-efficient manner in compliance with College policies and governmental regulations. Provides Payroll related information and consultative solutions to employees and administrators to solve urgent problems and advance college goals and objectives .

Payroll Coordinator utilizes payroll accounting and benefits principles in providing supports in the payroll related information to supervisors, administrators, faculty, and employees for the purpose of delivering effective services for three WA State Colleges: Bellevue College, Everett Community College, and Skagit Valley College.

Pay, Benefits & Work Schedule

Position Salary Range: $41,844/year - $55,752/year

The salary will be determined based on candidate's qualifications and related experience. Individuals newly hired to Classified position are placed in a salary range based on the WPEA Collective Bargaining Agreement.

We offer comprehensive compensation package with salary and benefits as the main components. Competitive salary is within the Range stated above, and commensurate with qualifications and experience. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This is a Classified, overtime eligible position and represented by the Washington Public Employee Association of Higher Education (WPEA-HE).

About The College

Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 54% students of color and over 1,300 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.

We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our mission and goals , diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.

For more information, visit BC Facts at a Glance @ Bellevue College .

About the Department

The Payroll Department processes and manages complex transactions ensuring all employees are paid in an accurate, timely, and cost efficient manner in compliance with College policies and governmental regulations. Provides information and consultative solutions to employees and administrators to solve urgent problems today and advance college goals and objectives.

Essential Functions

Processes semi-monthly payroll and schedules payroll related processing and activities

Works with records and reports in ctcLink to process payroll and payroll related activity. Functions include add/modify employee payroll files, add/modify contracts, manually add or upload employee hours, process retro payments and adjustments.
Calculates and processes complex payroll deductions including taxes, garnishments, and employees benefits.
Processes and manages complex transactions ensuring all employees paid accurately and on time.
Runs specialized reports through ctcLink.
Analyzes and identifies problems with data transmission from Time and Labor to Payroll Module in ctcLink.
Process timekeeping and leave records

Uses ctcLink Time and Labor to assist employees in creating schedules and timesheets.
Calculates hours/overtime hours to process exceptions and audit system calculations.
Processes high volumes of data quickly and accurately to meet strict deadlines.
Reconciles payroll inputs and calculations to ensure high quality output.
Proofs high volumes of data quickly and accurately to meet strict deadlines.
Assists in the development for the new business processes and with college employees' adoption and use of the PeopleSoft application.
Applies payroll policies and procedures

Interprets and applies appropriate payroll and benefits laws, rules, regulations, policies, procedures and applicable bargaining agreements.
Works with the payroll staff, finance, and other department personnel on work flow related issues and problem resolution.
Issues instructions on payroll procedures and conducts payroll processing training for temporary staff and broader campus community as necessary.
Assists clients with navigating complex or sensitive issues, keeping the client's best interests in mind and advising on best practices.
Conducts Semi-monthly Payroll reconciliation

Reconciles payroll reports and ensures accuracy with any requirements.
Completes Payroll Balancing and submits the information for tax payments.
Performs related duties as required/assigned.

Minimum Qualifications

Associate degree or equivalent education/experience
A minimum of three (3) years of fiscal or payroll experience or equivalent related combination of education/experience
Intermediate skills in MS Office (Word, Excel, Outlook, etc.)
Effective communication skills
Experience working in a collaborative team environment with diverse employees and student/customer groups

Preferred Qualifications

Completed Payroll related PeopleSoft training (HCM/PR100 Payroll; HCM/TL100 Time & Labor; HCM: ES100 Employee Self-Service)
Working experience with PeopleSoft/ctcLink

Conditions of Employment

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

Bellevue College requires all employees to be fully vaccinated and your vaccine status will be verified upon hire. Please reach out to the HR Office at jobs@bellevuecollege.edu if you need information on medical or religious accommodation.

Sexual Misconduct and Background Check:
Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law .

Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.

Reference Check:
Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties.

Other Information

This position is NOT eligible for relocation allowance.
This position is NOT eligible for sponsorship for employment-based visa.

How To Apply

Applications received by 04/20/2023 will be given full consideration. Applications received after that date may be considered until the position is filled.

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional will not be reviewed.) Please review Application Tips before applying. Current Bellevue College employees should apply the position through Employee Self Service.

Required application materials:
Attach a Cover Letter (min 1 pg., max 2 pgs.)
Attach a Resume
Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following: Please provide specific examples of how your educational and/or professional experiences, demonstrate your commitment to diversity and equity
Complete the Job Questionnaires if applicable

Contact:
If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at 425-564-2274 or email to jobs@bellevuecollege.edu .

EEO Statement

Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at www.bellevuecollege.edu/policies/ . The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564-2641, Office C227, and EEOC/504 Compliance Officer, 425-564-2178, Office B126.

Applicants with disabilities who require assistance with the recruitment process may contact hraccommodations@bellevuecollege.edu or 425-564-2271.

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