Job Summary:

The Payroll and Accounts Payable Specialist will oversee and supervise the payroll functions of the Township, ensuring pay is processed on time, accurately, and in compliance with government regulations, as well as support some accounts payable functions.

Essential Duties/Responsibilities:

• Oversees procedures and processes and manages inquiries and requests related to preparation and distribution of payroll.
• Processes payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices, as well as wage compliance with the collective bargaining agreements.
• Facilitates audits by providing records and documentation to auditors.
• Prepares and maintains accurate records and reports of payroll transactions.
• Identifies and recommends updates to payroll accounting software, systems, and procedures.
• Work with leadership and other departments to identify and implement software to help streamlining payroll and timekeeping processes.
• Identifying and correct deficiencies in processes and create processes and policies where needed
• Assists with obtaining pension calculations and salary verifications.
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Oversees reports regarding cash flow; ensures correct payments are made in a timely manner.
• Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
• Analyzes expense reports and other invoices for accuracy and eligibility for payment.
• Verifies payments before signature is added by reviewing checks and vouchers.
• Reconciles accounts payable total and general ledger with other applicable records
• Facilitates correct and timely preparation of budget reports and purchase journals.
• Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits.
• Ensures proper maintenance, filing, and storage of records in case of audits.
• Reconcile A/P and all ACH with the monthly bank statements.
• Compile and enter monthly ACH and A/P journal entries.
• Performs other duties as assigned.

Required Skills/Abilities:

• Extensive knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Proficient with Microsoft Office Suite or related software.
• Proficient with payroll software.
• Experience with Heart and Lung Act a plus
• Must be able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.
• Be willing to cross train to other areas of the department

Education and Experience:

• Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field required.
• At least three to five years of related payroll experience required.
• At least 3 years accounts payable experience

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.