At Seca our purpose is to provide peace of mind by creating trusting partnerships with our employees, clients, and community. We invest in our partnerships to enable long-term success and empower our clients to take the necessary steps to keep their people, property, and assets safe and secure.

We are a fast growing mission-driven organization. We are looking for self-motivated, team players who are committed to delivering high-quality work and delighting our clients with world-class customer service.

We are open to full-time candidates who are willing to work in-office at our littleton location.

As an Office Manager you will report to the Chief of staff and will be an early and crucial member of our growing team. You will be responsible for:

• Working closely with our accounting team to manage accounts payable and accounts receivable:
  • preparing and sending invoices to customers, with supporting documentation
  • Posting payments to customer accounts
  • Responding to vendor invoices and managing vendor agreements
  • Verifying the accuracy of invoices before sending out payments
  • Organizing and filing deposit receipts as invoices are paid
  • Running bi-weekly payroll and verifying the hours and pay for the given pay period for each employee and contractor
  • Managing the expense reporting process
• Overseeing facilities management:
  • Monitoring office supplies and ordering new supplies as needed
  • Coordinating with maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
  • Receiving shipments, managing inventory and staging equipment for jobs
• Assisting with the on-boarding and training of new employees and organizing their employment paperwork
• Assisting the CEO and other members of the senior leadership team with:
  • Meeting minute preparation and circulation in agreed upon time frame and manner, logging applicable tasks into the project management software
  • Maintenance and creation of complex co-related company and project calendars
  • Assistance with travel arrangements and off-site meeting room bookings
  • Organizing and coordinating staff and external meetings, moderating on-site video-conferences

• Leading the way in using a variety of software systems including project management, HR, and expense management software
• Performing other related duties and special projects, as assigned
• Initiating and establishing new procedures for office administration and billing tasks

Skills and Qualifications

• Proven experience as an office manager, executive assistant or administrative assistant
• Good understanding of clerical and administrative procedures
• Proficient in Microsoft Office Suite or similar technology
• Comfortable with technology and learning new systems
• Experience in HR, Payroll, and personnel management
• Proficient in QuickBooks Online

About You

• You have excellent interpersonal skills and can work cooperatively with all levels of employees and management
• You are articulate with excellent communication skills as well as grammar and spelling
• You care about accuracy and attention to detail
• You have a positive attitude and a desire to be a contributing member of a growing team
• You posses strong time-management, organizational, and prioritization skills
• You take customer service seriously and set the example
• You are proactive and have the ability to solve problems as they arise
• You are self-motivated and have a desire to grow into a leadership role

SECA Secure is an Equal Opportunity Employer who is committed to workforce diversity. Minorities/Women/Disabled/Veterans are encouraged to apply. Qualified applicants will receive consideration without regard to age, race, color, religion, gender, sexual orientation, disability, or national origin. We offer a smoke-free and drug-free workplace.

Employment is contingent upon successful completion of background investigation and pre-employment drug screen.

All applications and resumes are held in confidence. Only candidates whose profiles closely match requirements will be contacted for an interview.

Compensation and Benefits

• Salary - $50,000 -$80,000 per year
• Benefits
  • Heath, Dental and Vision Insurance
  • Paid Time Off
  • Professional Development Trainings
  • Paid Parental Leave