Office Manager

Department: Dutch Harbor

Status: Non-Exempt, Full Time

Location: Unalaska, Alaska

About the Company

Delta Western was formed in 1984 to provide fuel for ships, planes, and vehicles along the Western Alaska coastline and Yukon River with a fueling station in Dutch Harbor. It was welcomed into the Saltchuk family of companies in 2000, marking Saltchuk’s entry into petroleum distribution. Today, Delta Western is one of Alaska’s leading independent distributors of petroleum products and lubricants, with fuel terminals in Western and Southeast Alaska. Delta Western delivers an average of 200 million gallons of fuel annually in Alaska and employs approximately 150 people.

In its strive to meet and exceed its customer demands, Delta Western has a track record of agile and innovative fuel solutions. Improving relationships with fuel importers into Alaska, Delta Western can source and acquire fuel into our system on an emergency notice if needed. Delta Western is proud to provide vital energy resources in support of communities, individuals, and Alaska’s most essential industries.

Job Summary

Manage and supervise employees at the terminal as well as administrative and operational functions.

Job Responsibilities

• Supervisory and Leadership of Direct Staff
• Provide direction and leadership to achieve company Core Values, Mission, and Vision.
• Responsible for all matters of employment, including but not limited to recruiting, interviewing, selecting, hiring, training, and developing employees at the terminal.
• Manage and advise employees' work, including scheduling, planning the work, assigning tasks, and providing for the safety and security of the employees and the company property.
• Supervise and review the work of employees, including but not limited to, the timely processing of employee evaluations, promotions, disciplinary actions, and terminations.
• Effectively communicates goals and objectives.
• Maintain compliance with all laws, policies, and procedures related to recruiting, training, development, promotion, discipline, and termination.
• Understand and align with Delta Western’s EEO, inclusivity, harassment, and all other HR policies and procedures.
• Manage and maintain inventory of convenience store resale items. Maintain office and station equipment.
• Responsible for all invoicing at the site including mailing, applying payments, and pricing cash sales.
• Regular and reliable attendance.

Other Job Responsibilities

• Processed credit card sales, and checks and collected customer payments. Works closely with customers and Credit Manager.
• Dispatch deliveries to the drivers, answer phones, greet customers, and record orders for products. Quote warehouse products. Process new account paperwork. Prepare export truck paperwork and processes customs paperwork.
• Coordinate online banking deposits every single day and when necessary, makes timely cash deposits according to policy or direction. Pick up mail and accurately review and distribute.
• Participate in safety meetings and report injuries, spills, and property damage. Identifies and communicates job hazards. Completes assigned facility inspections and bulk inventory reconciliation. Informs management of safety, environmental, and mechanical concerns in a timely manner.

Education and Experience:

• High school diploma or GED, and 2+ years’ office experience, or a combination of education and experience.
• Must be proficient with Microsoft Office Suite.

Certificates, Licenses & Registrations:

• Alaska State Driver's License

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform job functions, and receive other benefits and privileges of employment. Please contact us to request an accommodation.