Job description

This job is anticipated to work 20 - 30 hours per week. It is anticipated that this person will work 4 - 5 hours per day M-F with some meetings of the Village Board and/or Zoning Commission in the evening.

Basic Job Duties

General Purpose of Position

Performs and/or oversees the performance of duties required for the position of Village Clerk and also performs basic office related functions.

Major Duties and Responsibilities

Provides administrative support to the Board of Trustees

Manages and maintains the Village’s official records

Prepares minutes of meetings

Prepares for and attends all Village Board meetings taking notes, recording minutes and official votes

Prepares agendas

Prepares ordinances when necessary

Assists citizens who visit Village Hall

Performs data entry and other clerical duties

Works with other Village employees on special projects

Performs other duties as needed

Job Context

Status Part-time

Department Administration

Immediate Supervisor(s) Board of Trustees and Village Coordinator

Frequency of Supervision Daily

Type of Work Schedule Regular hours year-round

Frequency of Overtime None

Frequency of Night Work For Board meetings

Percentage of Work Indoors 99%

Percentage of Work Outdoors 1%

Types of Accountabilities Monetary, Safety, and Legal

Physical Work Associated with This Position** Using a personal computer, sitting for long periods of time, reaching for files, bending, and carrying files

**These are the most common types of physical work associated with this position; however, this list is not considered to be exhaustive.

Licenses and Certifications

The person in this position must have a valid Missouri driver's license. The Village Clerk is encouraged to pursue her/his certification through the International Institute of Municipal Clerks and/or the Missouri City Clerks and Finance Officers Association.

Education and Experience

This position requires a high school education or equivalent. Some college is preferred.

Knowledge, Skills, and Abilities

Knowledge

· Responsibilities of a Village Clerk as set by state laws

· Preparation and certification of ordinances and resolutions

· Basic understanding of village and state laws, codes, and ordinances

· Specialized computer software systems related to municipal accounts payable and receivable

· General office and filing practices and procedures

· Proper grammar and the use of English in speaking and writing

· Computer operations and applications, including word processing and spreadsheets

· Mathematical skills, including addition, subtraction, division, and multiplication

· General functions and operations of municipal government

Skills and Abilities

· Organizational skills

· Use various pieces of office equipment

· Accurate typing and data entry using a personal computer

· Maintain confidentiality

· Proofread documents accurately

· Pay attention to detail

· Complete detailed work accurately

· Work effectively with a wide range of people

· Meet specified deadlines

· Prioritize daily workflow

· Work as a team member with other employees

· Communicate effectively with others, both orally and in writing

· Work with others in a professional manner

· Use common sense

· Demonstrate good judgment and courtesy in communications

· Work autonomously when necessary

· Handle multiple tasks simultaneously with frequent interruptions

· Institute and maintain modern office practices to ensure complete and accurate official records

· Maintain professional composure in heated situations

· Implement and follow departmental and village policies and procedures

Job Type: Part-time

Pay: $17.00 - $19.00 per hour

Benefits:

• Paid time off
• Professional development assistance

Schedule:

• 4 hour shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Indian Point, MO 65616: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative/Office: 5 years (Preferred)

License/Certification:

• Certified Municipal Clerk or MCMC (Preferred)

Work Location: One location

caravetterealestate.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, caravetterealestate.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, caravetterealestate.com is the ideal place to find your next job.