Job description

Overview: Health Advocates for Older People promotes safe and healthy aging through programs and services designed to facilitate independent living, physical well-being, and greater social interaction.

We are seeking a competent Program and Office Assistant to help with the daily administrative and programmatic operations of the organization.

Resume submitted with a cover letter would be helpful.

Duties and Responsibilities:

- Assist in the running and oversite of program activities.

- Prepare and maintain program calendars and send monthly, weekly, and daily schedules of classes, events, and activities.

- Ensure that the office runs smoothly.

- Respond to emails and answer calls and relay messages received to appropriate staff.

- Manage accounts payable and credit card donations using QuickBooks.

- Oversee volunteer recruitment and management.

- Prepare regular reports and letters as requested.

- Produce and manage all social media content.

- Order office supplies and materials as needed.

- Assist in the implementation of major events.

Qualifications:

- Associates degree in business studies, business administration, human services, or a combination of these.

Fields.

- MS Office Suite

- QuickBooks (basic)

- Constant Contact

- Social media.

Desired Attributes:

- Affinity and experience working with older adults.

- Flexibility and ability to prioritize new tasks as they occur.

- Strong interpersonal skills. Experience in customer service.

- Highly organized.

- Excellent time management skills.

- Strong writing ability.

- Commitment to collaboration and teamwork.

- Polite, clear, and compelling communication skills. Excellent phone etiquette.

- Creative and critical thinking.

- Familiarity with office equipment, phones, and technology.

Job Type: Full-time, Monday to Friday.

Salary: $45,000- $55,000 depending on experience.

Work Location: Multiple locations.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Flexible schedule
• Health insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• New York, NY: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have some experience in Constant Contact and Quickbooks

Experience:

• Customer service: 2 years (Required)
• Office management: 2 years (Required)

Work Location: In person

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