Job description
Position: Office Administrator
Location: Chicago, IL
About Ironwood:
Ironwood Capital Management (“Ironwood”) is a San Francisco-based alternative investment manager focused on constructing multi-manager hedge fund portfolios. Founded in 1996, Ironwood manages approximately $6.4 billion in private and registered funds for a diverse client base. Ironwood is 100% employee owned, with offices in San Francisco and Chicago. Ironwood is focused on generating attractive, low volatility returns in a consistent and repeatable manner with limited dependence on and low correlation to broader debt and equity markets.
Position Overview:
Chicago-based administrator for office of 15 -20 employees, providing general office management support through a variety of tasks.
Primary Responsibilities:
- Use professional judgment, discretion, and confidentiality at all times.
- Manage the ordering, receiving, stocking, and distribution of all office and kitchen supplies, maintaining a clean, orderly, and well-stocked office.
- Assist in answering telephones and directing calls to the appropriate associate; find an alternative solution or transfer caller to voicemail when associate is unavailable.
- Greet and direct visitors to the appropriate conference room.
- Monitor company calendar and conference room scheduling.
- Receive, sort and forward incoming mail and packages; process outgoing mail.
- Assist in the preparation of employee expense reports.
- Assist with various projects as assigned.
Qualifications:
- Bachelor’s degree with strong academic record
- Excellent organizational, time management, and decision-making skills
- Strong technical skills, with an emphasis on desktop/application support, mobile device support, and troubleshooting
- Strong attention to detail, problem-solving capabilities, and resourceful mentality
- Adaptable and flexible demeanor
- Overall willingness to learn and take on challenges
- Excellent oral communication and interpersonal skills
- Excellent references
Application Process:
- Candidates must complete a case study (approximately 2 hours) at Ironwood’s office to gain a better understanding of the day-to-day job responsibilities.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
Work Location: In person
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