Requisition No: 799513

Agency: Economic Opportunity

Working Title: GOVERNMENT OPERATIONS CONSULTANT III - 40022019

Position Number: 40022019

Salary: $45, 848.06 Annually

Posting Closing Date: 04/11/2023

Internal Job Posting

Our Organization and Mission:

The Florida Department of Economic Opportunity (DEO) works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

In collaboration with our partners, we salute our nation’s veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply at DEO for positions that fit their skill sets.

The Florida Department of Economic Opportunity is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let DEO’s mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

The Work You Will Do:

The Government Operations Consultant III, is located in the Department of Economic Opportunity, Office of Long-Term Resiliency. This position serves as a Contract/Housing Specialist position, within the Division of Community Development, Office of Long-Term Resiliency (OLTR) Rebuild Florida Housing Repair and Replacement Program. The incumbent is expected to use independent judgment in coordination with other staff in identifying and establishing program policies and procedures for Rebuild Florida.

Construction Task Assignments:

• Review task assignment for accuracy
• Process task assignment notification forms
• Provide FACTS spreadsheet with forms to Finance

Construction Change Orders:

• Review change orders for accuracy
• Approve and send change orders to Construction Contractors
• Complete and provide FACTS spreadsheet with forms to Finance

Contracts:

• Assist in contract amendment development and routing
• Assist in contract monitoring
• Perform other duties as assigned

The Difference You Will Make:

You will be helping the Office of Long-Term Resiliency and DEO assist communities impacted by natural disasters and ensure contract compliance and execution.

How You Will Grow:

DEO encourages its employees to constantly innovate and seek efficiencies. Trainings are made available throughout the year and on request with our Office of Human Resources Training and with our Division of Workforce Training Unit. In accordance with DEO’s Vision and Mission, the employee:

• Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
• Provides information clearly, accurately, and succinctly; and also exhibits good listening skills.
• Works collaboratively to optimize the effectiveness of DEO's available resources and tools.
• Uses knowledge acquired through education, training, or experience to complete tasks.

  These expectations are for all our employees, and you will be expected to model these as a leader. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.

  
  

• Where You Will Work:

  Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. DEO’s main office is located in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you an experience vibrant with a unique experience, professional growth, entertainment, and culture. Tallahassee is:

• Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources (https://talgov.com/ )
• Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
• Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )
• Within a state having no state income tax for residents of Florida

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay: $45, 848.06

THE HIRED CANDIDATE WILL BE RESPONSIBLE FOR THE FOLLOWING

• Review invoices to ensure that statutory requirements and Comptroller rules and regulations are adhered to, and ensure accurate accounting information is used by Contractors submitting for reimbursement.
• Assemble payment packages and ensure all required documentation is submitted to Finance for processing.
• Ensure compliance with Federal regulations for projects funded by the Community Development Block Grant-Disaster Recovery (CDBG-DR) funds by referencing HUD federal requirements as set forth in the Federal Register Notice
• Review of invoices and backup documentation to process them to the Bureau of Financial Management through SERA.
• Responsible for the drafting and revisions of procurement adn construction contract documents
• Conducts periodic reviews of construction contracts and coordinates legal review of contracts to facilitate program objects.
• Coordinate with compliance team to verify that all program adn HUD mandated requirements are being adhered, such as Section 3 adn Davis Bacon Act objectives.
• Assist with internal policies and standard operating procedures for CDBG-DR specific activities.
  
  

THIS POSITION HAS THE FOLLOWING MINIMUM JOB-RELATED REQUIREMENTS

• Knowledge of accounting principles, practices, and procedures.
• Skill in performing work that requires a high level of attention to detail.
• Ability to prepare, organize and maintain a variety of accounting records.
• Knowledge of contract and grant management
• Ability to work independently and as a member of a team.
• Ability to organize and prioritize work assignments and effectively handle multiple tasks to complete assignments on time.
• Knowledge in developing, administering, and monitoring federal, state, and/or local grants or contracts.
• Ability to interpret statutes, administrative rules, and federal regulations and explain these requirements.
• Ability to communicate effectively verbally and in writing.
• Ability to compile data from a variety of sources and present it in a logical manner.
• Ability to create spreadsheets in Microsoft Excel, prepare documents in Microsoft Word, and create PowerPoint presentations.

Knowledge, skills, and abilities:

• Knowledge of contract and grant management
• Ability to work independently and as a member of a team.
• Ability to organize and prioritize work assignments and effectively handle multiple tasks to complete assignments on time.
• Knowledge in developing, administering, and monitoring federal, state, and/or local grants or contracts.
• Ability to interpret statutes, administrative rules, and federal regulations and explain theserequirements.
• Ability to communicate effectively verbally and in writing.
• Ability to compile data from a variety of sources and present it in a logical manner.
• Ability to create spreadsheets in Microsoft Excel, prepare documents in Microsoft Word, and create PowerPoint presentations.
• Ability to travel.

Qualifications:

As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state and national law enforcement records.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.