Job Responsibilities

40% Subject to management approval, serves as a Functional Expert – Accounts Receivable for the lifecycle of the Enterprise Resources Planning (ERP) Program:

• Designs, implements and transitions Accounts Receivable functionality for an agency to the operational steady state organization.
• Plans, develops and implements policy for the Accounts Receivable area of the ERP Program, both during and post implementation.
• Oversees the reporting needs and assumes lead for any developments/enhancements through business intelligence on the Accounts Receivable area.
• Acts authoritatively on Accounts Receivable issues related to incorporating program initiatives that bind state agencies and other constitutional officers using the ERP software to specific courses of action.
• Serves as expert authority and confers with appropriate managerial and administrative staff throughout the State to ensure the maintenance and development of a coordinated program implementation.
• Acts authoritatively on policy making issues impacting statewide operations as they relate to the ERP Program.
• Utilizes General Accepted Accounting Principles (GAAP) in performance of duties.
• Travels in performance of duties.

40% Works in concert with the ERP Program leadership to coordinate and control the implementation of the ERP Program:

• Actively participates with ERP Program team in policy staff meetings involving the formulation, development and implementation of procedures, the development of new or modification of existing legislation to further refine or enhance statewide business processes.
• Assumes expert role in permanent organizational structure that oversees the ERP Program post implementation.
• Approves all system modifications related to Accounts Receivable.
• Recommends program enhancements.
• Represents the ERP Program at various meetings of internal staff, advisory boards, vendors, and inter-agency or inter-governmental conferences with authority to make decisions which commit the Program’s resources and staff to specific courses of action.

(Job Responsibilities continued)

15% Serves as a member of the ERP Program Team during implementation:

• Upon implementation, assumes Functional Expert role for Accounts Receivable in the operational steady state organization.
• Participates in policy discussions to plan and coordinate short- and long-term goals and objectives of the ERP Program.
• Works directly with administrative staff in state agencies and constitutional offices.
• Gathers and provides information for review.
• Directs staff in the review and analysis of assigned functional requirements to assure policy objectives are met.
• Provides counsel and support.
• Resolves conflicts and any data integrity issues.
• Supports implementation of the Accounts Receivable functional area in pilot agencies and evaluates effectiveness of new standardized business processes.
• Makes recommendations to leadership regarding any revisions to be implemented prior to statewide roll out.

5% Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Knowledge, Skills, and Abilities

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college with a degree in Accounting or Finance.
• Requires prior experience equivalent to four (4) years of progressively responsible financial, accounting, and/or administrative experience in private or public administration or closely related field.

Preferred Qualifications (In Order of Significance)

• Four (4) years of experience working in general ledger, accounts payable, accounts receivable, asset management, and/or cost/project accounting.
• Two (2) years of experience with receivables and collections, including customer billing and maintenance.
• Two (2) years of experience with the oversight of cross functional accounting processes.
• Two (2) years of experience with Generally Accepted Accounting Principles (GAAP).
• Two (2) years of experience working with, and managing, vendor relationships.
• Two (2) years of experience in program management.
• Two (2) years of experience supervising staff.
• Certified Public Accountant (CPA).

Employment Conditions

• Requires ability to work at various times outside of normal office hours to meet deadlines.
• Requires ability to work overtime.
• Requires ability to travel.
• Requires the ability to pass a position specific, agency required background check.
• Requires use of agency-supplied equipment (mobile phone, laptop, etc.).