Executive Assistant to the State Forester/HR Assistant
Full Time
Fort Collins, CO
Posted
Job description
Position Location
Fort Collins, CO
Work Location
Position qualifies for hybrid/in-office work
Research Professional Position
No
Posting Number
202300752AP
Position Type
Admin Professional/ Research Professional
Classification Title
Technical/Support III
Number of Vacancies
Work Hours/Week
40
Proposed Annual Salary Range
$55,000 – $65,000 annually
Employee Benefits
Colorado State University is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for eligible employees in the following University benefit areas:
https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and
https://hr.colostate.edu/prospective-employees/our-perks/. To see the value of CSU benefits in addition to wages, visit our compensation calculator –
https://hr.colostate.edu/total-compensation-calculator/.
Desired Start Date
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on
05/09/2023
Description of Work Unit
Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.
The Colorado State Forest Service (CSFS) is an agency of Colorado State University (CSU), Colorado’s land grant institution of higher education, and is housed, organizationally, in the Warner College of Natural Resources. The CSFS also staffs the Division of Forestry for the Colorado Department of Natural Resources. The CSFS has 17 field units throughout the state, with a State Office located in Fort Collins on one of the foothills campuses of CSU.
The Colorado State Forest Service (CSFS) is an agency of Colorado State University (CSU), Colorado’s land grant institution of higher education, and is housed, organizationally, in the Warner College of Natural Resources. The CSFS also staffs the Division of Forestry for the Colorado Department of Natural Resources. The CSFS has 17 field units throughout the state, with a State Office located in Fort Collins on one of the foothills campuses of CSU.
Position Summary
The Assistant to the State Forester/HR Assistant is an executive-level support position that will work directly for the State Forester/Director and Deputy State Forester/Deputy Director of the Colorado State Forest Service to manage high-level administrative functions. This position must exercise excellent judgement and discretion, have outstanding communication and critical thinking skills, and excel at coordinating complex tasks. This position will communicate regularly with a wide-variety of constituents and requires a high level of professionalism in all interactions.
Required Job Qualifications
- Bachelor’s degree plus two years of experience supporting an executive-level position, OR a High School Diploma (or GED) plus six years work experience as a high-level assistant to an Officer/Administrator of a University or similar public institution.
- The successful candidate must be legally authorized to work in the United States before the employment start date; Colorado State Forest Service will not sponsor a visa for this position
Preferred Job Qualifications
- Bachelor’s degree in Business, Public Administration or related field
- Four or more years of experience working directly for an executive-level position
- Exceptional organizational abilities
- The ability to manage a complex calendar and travel schedule
- Strong ability in understanding the importance of cultivating and maintaining relationships with external constituency groups
- Strong communication skills, both written and oral and the ability to maintain positive relationships
- Excellent ability to promote a culture of support to administrators and staff
- Problem-solving and analytical skills
- Ability to handle multiple tasks, to prioritize tasks and respond effectively to last minute requests
- Strong ability to exercise considerable initiative, independent judgment and discretion
- Advanced knowledge of full suite of Microsoft Office programs
Diversity Statement
Demonstrated knowledge of, and relevant ability with, culturally diverse communities among potential target and constituent populations.
Essential Duties
Job Duty Category
Administrative Support for State Forester
Duty/Responsibility
- Screen and direct the State Forester’s mail, email, voicemail, appointments, and communications, including from CSU leadership offices
- Collects paper and electronic forms for State Forester or Deputy State Forester’s signature, and processes for completion and return of form to appropriate party
- Make independent judgements on appropriate response to correspondence, and respond when deemed appropriate
- Take meeting minutes, track actions and decisions, and document completed tasks
- Draft correspondence for State Forester and Deputy State Forester as requested, edit as necessary.
- Plan and organize the State Forester’s and Deputy State Forester’s commitments, including scheduling appointments and making travel arrangements
- Facilitate the State Forester’s preparation for meetings, plan and implement meetings called by the State Forester
- Research, organize, and produce materials for the State Forester’s and Deputy State Forester’s meetings
- Coordinate with the CSFS Associate Director of Communications to generate external communications for the State Forester and Deputy State Forester as needed
- Maintain confidentiality and discretion regarding the State Forester’s correspondence and activities
- Provide appropriate follow-up to ensure completion of tasks delegated by the State Forester
- Execute special projects and assignments as requested by the State Forester
- Plan Colorado State Forest Service events including scheduling, organizing, ordering, sending invitations, and preparing any and all aspects needed to complete the event.
- Planning and facilitation of regular/routine Leadership Team meetings
Percentage Of Time
80%
Job Duty Category
Human Resources Support
Duty/Responsibility
- Maintain and update organizational charts, routing lists and other personnel lists based on new and terminating employees; send out to the CSFS once updated
- Initiate new employee onboarding process including eID and email setup, new employee checklist disbursement, scheduling of new employee meetings/trainings, and communication with employee regarding first day logistics
- Assist with annual identity wear order fulfillment, including organizing stock and shipping orders.
- Coordinate purchase of retirement gifts and retirement celebrations including, working directly with venues and food vendors.
- Provide backup administrative support for search process including, scheduling committee meetings and interviews, taking meeting notes, and processing applicants in the Talent Management System (TMS).
Percentage Of Time
20%
Application Details
Special Instructions to Applicants
Interested applicants must submit a cover letter that addresses how professional experiences align with the required and preferred qualifications of the position, a current resume, and the names, email addresses, and telephone numbers of three (3) professional references. References will not be contacted without prior notification of candidates.
This position is based in Fort Collins with the potential for occasional hybrid work arrangements.
A $3,000 moving allowance may be negotiated at time of hire.
A $3,000 moving allowance may be negotiated at time of hire.
Conditions of Employment
Pre-employment Criminal Background Check (required for new hires)
Search Contact
Holly Leary holly.leary@colostate.edu
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The
Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
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