Job description

Leadership Assistant

Reports to: President + CEO

Salary Range: $34,000 - $46,000

Status: Hourly, Non Exempt

Schedule: Part time to Full time, flexible for the right candidate. Monday thru Friday, 8 AM to 2 PM (Flexibility in your schedule week to week) Some nights, weekends, and early mornings

The Lewiston Auburn Metropolitan Chamber of Commerce is an engine for economic vitality and enhanced quality of life that envisions a diverse, vibrant economic and cultural landscape in Central Maine, with Lewiston Auburn as a hub of economic activity, innovation, ideas that influence, and actions that lead. By working together with our membership in support of business, education, and community, we make Lewiston Auburn and the surrounding communities the place in Maine to live, work, and play.

Position Overview:

Reporting directly to the President and CEO, the Leadership Assistant provides executive support in a one-on-one working relationship. The Leadership Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President and CEO. The Leadership Assistant also serves as a liaison to the board of directors, other committees and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

The Leadership Assistant must be creative and act to positively impact the development and growth of businesses throughout the Lewiston Auburn metropolitan area. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Leadership Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Essential Duties and Responsibilities:

Support the President and CEO

• Completes various administrative tasks for the President and CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing itineraries, agendas, and correspondence that is sometimes confidential.
• Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the CEO's time and office; and coordinates and ensures the President and CEO’s schedule is followed and respected.
• Works closely and effectively with the President and CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Researches, prioritizes and communicates to the President and CEO regarding issues taking place in the environment, with discretion and confidentiality.
• Track and triage incoming issues and concerns addressed to the President and CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response in partnership with leadership.
• Ensures that the President's bio is kept updated and responds to requests for materials regarding the President and CEO.
• Follows up on contacts made by the President and CEO and supports the cultivation of ongoing relationships.

Support Governance and Leadership

• Communicates directly, and on behalf of the President and CEO, with Board members, donors, Foundation staff, and others, on matters related to strategy and programmatic initiatives.
• Provides a bridge for smooth communication between the President and CEO and internal stakeholders; demonstrating leadership to maintain credibility, trust and support with stakeholders.
• Supports leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President and CEO, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables on deadline with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the President and CEO’s ability to effectively lead.
• Maintains discretion and confidentiality in relationships with all board members, adhering to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings.
• Assists in coordinating the agenda of leadership meetings, off-site, and all-staff meetings; responsible for the creation and communication of meeting materials and keeping corporate records.

Skills and Abilities:

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Excellent written and verbal communication skills.
• Demonstrates proactive approaches to problem-solving with strong decision-making capability and emotional maturity.
• Highly resourceful team player, with the ability to also be effective independently.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions within deadlines in a fast-paced environment.
• Demonstrates situational awareness and the ability to manage and prioritize competing demands, and display the highest level of customer/client service and response.

Education and Experience Requirements

• Associates degree required OR proven work history.
• Strong work tenure: three or more years of experience supporting C-Level Executives, preferably in a non-profit organization.
• Experience and interest in internal and external communications, partnership development, and Board of Directors environment.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), G-Suite, and, Adobe Acrobat.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to climb stairs, stand, walk and use hands to finger, handle, or feel. The employee is occasionally required to sit and reach with hands and arms. The employee must occasionally lift and/or move up to 60 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

The LA Metro Chamber is proud to be an equal opportunity employer and celebrates our employees' differences regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, or veteran status. The LA Metro Chamber does not require applicants to submit a background check as a prerequisite for employment and encourages all qualified candidates to apply.

Candidates who do not meet all requirements (including education requirements) are encouraged to apply for this position, highlighting the work that would make them exceptional for this role.

Job Types: Full-time, Part-time

Pay: $34,000.00 - $46,500.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Lewiston, ME 04240: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Associate (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: Hybrid remote in Lewiston, ME 04240

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