Job description

JOB SUMMARY

The Executive Assistant will perform a wide range of administrative, proactivity and self-office support activities in facilitating the efficient operation of the organization, prioritizing and executing tasks in a timely manner way for the Chief Executive Officer, Chief Operations Officer, Chief Financial Officer and the Chief Business Development Officer.

DUTIES & ESSENTIAL JOB FUNCTIONS

• Assist Executives with day-to-day activities as needed.
• Maintain the Executive’s calendars.
• Make and receive phone calls.
• Prepare itineraries as needed.
• Anticipate assistance needed by identifying problems, options and solutions before being asked.
• Perform administrative duties as requested (make travel arrangements, coordinate events, prepare documents, scan/copy).
• Run errands on behalf of the company (such as picking up food items, etc.)
• Professionally answer all incoming calls and direct accordingly. Take messages as requested.
• Perform additional duties and/or projects as assigned by management.

QUALIFICATIONS

• High School Diploma required.
• Two years prior experience in an administrative position required.
• Prior experience as an Executive Assistant or similar role required.
• Requires excellent computer skills including internet navigation skills and working knowledge of Microsoft Office (including Outlook, MS Word, and MS Excel).
• Typing/keyboarding skills of minimum 40 WPM.
• Requires strong attention to detail and ability to accurately produce repetitive work.
• Bilingual in English and Spanish is strongly preferred.
• Must have excellent verbal and written communication skills, able to use proper business correspondence to respond clearly and accurately to customer questions and requests.
• Must be self-motivated, solution-oriented, and have excellent follow-through skills.
• Must have excellent time management skills, the ability to prioritize work and a self-starter.

PHYSICAL DEMANDS/WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position works in an office environment with low to moderate noise levels.
• Individual sits for long periods of time while operating a keyboard, accessing information utilizing multiple computer monitors, and communicating via telephone.
• May involve standing/walking as needed primarily on a level surface throughout the day.
• May include lifting up to 15 pounds on occasion.

We are an Equal Opportunity Employer!

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Miami, FL 33179: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Language:

• English (Required)

Work Location: In person

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