The department of Pharmacology & Toxicology is home to a community of researchers, students and faculty who strive to improve the treatment of medical disorders through a better understanding of the pharmacology of agents and by developing safer and more effective drugs. Currently ranked thirteenth among National Institutes of Health-funded pharmacology and toxicology programs in the U.S., the department has educated alumni who have gone on to distinguished careers in government, academia and the private sector as researchers, educators, and consultants. The work our students do at VCU and beyond has the potential to improve the health and well-being of people all over the world.

Position Summary:

Reporting to the Chair and Department Administrator, the Executive Assistant supports the Department Chair of Pharmacology and Toxicology and provides general operations support, including: calendaring, departmental correspondence, travel, special event planning, faculty recruitment visits, tenure and promotion, and general support to the department’s faculty and staff as needed.

Duties and Responsibilities:

The incumbent for this position:

Manages the Department Chair’s complex schedule; prioritizes multiple issues and holds responsibility for successful follow-through; composes correspondence including departmental announcements; develops, reviews and edits presentations and documentation; independently researches and analyzes associated issues and/or compiles materials needed for presentation and/or decision making purposes; maintains multiple departmental listservs; serves as the liaison to various internal and external constituencies, including screening correspondence and telephone calls and working closely with Pharmacology and School of Medicine administration; keeps the Chair informed of all matters requiring his/her attention; manages chair and external visitor travel, including registrations, bookings, and catering in compliance with department, university, and sponsor policies; coordinates special event planning and faculty recruitment visits including itinerary development, scheduling, and logistics; assists with preparation of materials and coordination for tenure and promotion.

Essential Qualifications:

Two plus years of progressively responsible experience as an administrative assistant in a professional office; Proficient in PC software applications, including Excel, Word, and PowerPoint with the ability to quickly learn and understand proprietary university systems and processes; Strong organization skills with a proactive approach and attention to detail; Ability to prioritize workload and the ability to juggle multiple demands/tasks; Excellent written and oral communication skills. A helpful, friendly demeanor, professionally representing the department to all callers, visitors, and employees; Ability to maintain confidentiality with access to sensitive information and correspondence.

Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as an employee at VCU.

Preferred Qualifications:

Bachelor’s degree preferred.

Experience supporting senior-level faculty or staff in higher education or research institute preferred.

The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply.

VCU is committed to hiring veterans! VCU will include a veteran's period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!

Position is open until filled.

University job code: Exec Administrative Assistant GA 1 - 3 (19111N-19113N)

ORP Eligible: No

Salary Range: $50,000-$60,000

Position Details:

Department: Pharmacology and Toxicology
Employment Type: UF - University Employee FT
Restricted Status: No
FTE: 1
Exemption Status: Non-Exempt

Contact Information:

Contact Name: Noah Craig

Contact Email: Noah.craig1@vcuhealth.org

Contact Phone: