Introduction

Do you want to join an organization that invests in you as a(an) Executive Admin Asst? At Frisbie Memorial Hospital, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.

Benefits

Frisbie Memorial Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  
• Family support through fertility and family building benefits with Progyny and adoption assistance.
  
• Referral services for child, elder and pet care, home and auto repair, event planning and more
  
• Consumer discounts through Abenity and Consumer Discounts
  
• Retirement readiness, rollover assistance services and preferred banking partnerships
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
• Colleague recognition program
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

You contribute to our success. Every role has an impact on our patients’ lives and you have the opportunity to make a difference. We are looking for a dedicated Executive Admin Asst like you to be a part of our team.

Job Summary and Qualifications

• Greets and assists visitors, physicians, hospital staff, and telephone callers; gathers relevant information and routes inquiries/calls to the appropriate manager/department in situations where no clear precedent or policy exists.

• Maintains effective communication with subsidiaries, medical staff, senior managers, department directors, employees and external agencies for scheduling meetings and relating confidential information.

• Assists the Senior Executive Assistant in facilitating the day-to-day operations of the Administration office as directed. Provides administrative coverage for the Senior Executive Assistant for Paid Time Off (PTO) days.

• Provides primary administrative support to the Chief Financial Officer and Chief Information Officer scheduling meetings and completing other administrative tasks as requested. Assists the President & CEO and other senior managers with scheduling meetings and other administrative tasks as needed.

• Prepares financial spreadsheets for the Chief Financial Officer for distribution to senior management and department directors on a weekly/monthly basis.

• Prepares PowerPoint presentations, Excel spreadsheets, and Word documents for senior managers.

• Prepares confidential reports, forms, questionnaires, surveys, and communication responses to various external agencies as directed.

• Assists the Finance Committee Chairman and Chief Financial Officer with scheduling meetings and other tasks related to the Finance Committee. Prepares and distributes the Finance Committee meeting agendas at (5) days in advance of the meetings. Transcribes Finance Committee meeting minutes within five (5) business days following the meetings and ensures follow up and completion of all business conducted at those meetings.

• Prepares and distributes Senior Team meeting agendas at least three (3) days in advance of the meetings. Transcribes Senior Team meeting minutes within five (5) business days following the meetings and ensures follow up and completion of all business conducted at those meetings.

• Prepares and distributes Department Head meeting agendas at least three (3)days in advance of the meetings. Transcribes Department Head meeting minutes within five (5) business days following the meetings and ensures follow up and completion of all business conducted at those meetings.

Provides professional and confidential executive-level support to facilitate the day-to-day operations of the Administration office and senior managers as directed.

Minimum Requirements: Five+ years of direct experience supporting senior executives. Associates degree in related field. Prior experience will be considered in lieu of degree. Organization skills and confidentiality are a must.

Possesses a mastery of office skills, demonstrate ability to assume responsibility without direct supervision, ability to set priorities, exercise initiative and judgement, and make decisions within the scope of assigned authority.

Highly proficient with Microsoft Office Suite. Strong written and oral communications skills.

Ability to multitask and function with interruptions is imperative.

Ability to communicate effectively with all levels of employees and outside contacts. Administrative experience in a health care setting preferred.

This role requires you to be fully vaccinated for COVID-19 based on local, state and /or federal law or regulations (unless a medical or religious exemption is approved).

Frisbie Memorial Hospital has provided quality healthcare services since 1919. We give patient's access to trained physicians, advanced technology and innovative approaches. Our 110+ bed hospital is one of the region's leading acute care facilities in Southern New Hampshire. Frisbie Memorial Hospital earned high performing ratings for COPD in recognition of exceptional care by the U.S. News & World Report. Frisbie Memorial has been recognized as a Center of Distinction for its Center for Wound Care and Hyperbaric Medicine for the eight consecutive years. We have been named a Screening Center of Excellence by the American College of Radiology (ACR).

At Frisbie Memorial Hospital, our care like family culture extends to our patients, our people and our community. We are committed to each other because when we join together, our patients are cared for in the safest and most compassionate way.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Executive Admin Asst opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.