Job description

JOB SUMMARY

The position is responsible for supporting the contracts manager with the administration of any type of contract requiring only minimal support from the Contract Manager to execute their responsibilities. They have a greater role in developing the Request for Proposal (RFP), evaluation and Tender analysis process to select and negotiate with suppliers, and subcontractors.

ESSENTIAL FUNCTIONS

· Ensure adequate performance per PO/Subcontract governing provisions while overseeing expenditures and costs

· Execute work in accordance with Contract Manager or Project management’s goals and objectives

· Supplier/Subcontract Management:

- Prepare and administer any type of Supplier or Subcontracts with minimum supervision

- Maintain Supplier and Subcontract documentation and record keeping

- Perform prequalification process for inclusion in the Contract Management database

- Develop bidder list and obtain approvals

- Provide updated information to the Contract Manager for revisions to Purchase Order and/or Subcontract strategy

- Perform Supplier / Subcontract prequalification activities including but not limited to: Perform analysis of Supplier / Subcontractor’s financial statements and business background; Facilitate review of safety statistics and safety program; Obtain approval from the Contract Manager and Project Manager (if required) for inclusion into the database

· Develop and Issue Tender Package, Evaluation and Award:

- Understand and develop individual subcontracting plan, strategy and SDS for package

- Conduct tender package kickoff meeting

- Obtain construction input documents and technical package and review for adequacy for inclusion to tender documents

- Assist Bay’s supply chain with document preparation for issuance and execution

· Change Management:

- Perform reviews to identify potential changes and performs analysis to document changes

- Perform change management process (i.e., change order requests, field work orders, change orders, back charges, etc.)

· Verify accuracy of progress payment/invoices while performing accurate cost tracking and forecasting

· Assist in managing close-out process for suppliers/subcontractors including issuing final change orders

· Communicate procedural and Commercial requirements to the project team and items of concern or potential disputes to Contract Manager and Project management team

· Ensure compliance with policies and procedures

· Ability to work in multiple discipline projects

· Ensure compliance of all safety procedures and policies while promoting the Company’s safety culture.

· Performs other duties as requested, directed, or assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS

· Minimum High School Diploma or GED required.

· Bachelor’s degree in Business or related field.

· 4+ years of experience in related field required.

· Knowledgeable in contract management, purchase orders, subcontracts, and basic knowledge in GAAP accounting principles and systems

· Working knowledge of negotiation techniques

SKILLS / KEY COMPETENCIES

· Working knowledge of applicable construction codes, policies, standards, and best practices.

· Ability to communicate effectively and professionally with customers and employees at all levels.

· Strong communicator with excellent verbal and written communication skills.

· Ability to read, understand, and interpret contract documents such as scopes of work, and project schedule.

· Exercise discretion and independent judgement when handling day to day information.

· Must be proactive and self-motivated with the ability to work with minimal supervision.

· Excellent time-management skills to plan, organize, and prioritize tasks and responsibilities to meet deadlines and adjust to changing priorities.

· Ability to work cooperatively across all levels delivering on commitments – results oriented.

· Strong analytical skills required to understand and interpret data.

· Ability to complete work with a high degree of accuracy and attention to detail.

· Ability to work under pressure to meet department targets and deadlines.

· Proficient in Microsoft Office (Word, Excel, Outlook, and Teams).

· Ability to quickly learn the organizations systems.

· Must be able to work non-routine hours, when necessary.

· Ability and willingness to travel as required for out-of-town travel assignments.

PHYSICAL REQUIREMENTS

· Will work in an office indoor setting

· Moving about to accomplish tasks or moving from one worksite to another.

· Ability to operate a computer and other office productivity.

· Constantly perform repeating motions that may include feet, leg, wrists, hands and/or fingers.

· Frequently communicate with other members of the team. Must be able to exchange accurate information in a clear manner.

· Work that includes moving and/or lifting objects up to 25 pounds.

Bay Ltd. is an Equal Opportunity Employer.

Job Type: Full-time

Pay: From $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Aransas Pass, TX: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Negotiation: 1 year (Preferred)
• Procurement management: 1 year (Required)

Language:

• English (Required)

Work Location: In person

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