Assistant: Human Resources
Full Time
Anne Arundel County, MD
Posted
Job description
Title Code:
Assistant: Human Resources
JOB SUMMARY
Responsible for greeting visitors, issuing badges, answering routine inquiries, and directing callers to the appropriate Human Resources (HR) offices. Performs secretarial duties to include but not limited to responding to employees and applicants; distributing mail and correspondence; secretary to the HCM Senior Manager.
Additional Work Days/Hours
Based on the assignment, the following additional work days and/or hours may be required as needed:
Responsible for greeting visitors, issuing badges, answering routine inquiries, and directing callers to the appropriate Human Resources (HR) offices. Performs secretarial duties to include but not limited to responding to employees and applicants; distributing mail and correspondence; secretary to the HCM Senior Manager.
Additional Work Days/Hours
Based on the assignment, the following additional work days and/or hours may be required as needed:
- Emergencies
- Evenings/Nights
- Weekends
ESSENTIAL DUTIES/RESPONSIBILITIES
- Handles a multi-line telephone answering questions, routes callers to the appropriate person, and takes messages. Answers questions of a general nature. and provides customer service to visitors.
- Maintains database and equipment to prepare and track employee identification cards. Handles badges (new and replacement) as needed per the established guidelines.
- Serves as a secretary to the HCM Senior Manager: keeping the Senior Manager’s calendar, scheduling interviews/appointments.
- Sorts, distributes, and monitors mail and incoming faxes to Human Resources Office staff in a prompt manner. Maintains strict confidentiality with respect to handling personnel records, data, correspondence, and phone calls. Monitors and responds to the emails addressed to the general HR recruitment mailbox.
- Provides regular backup assistance and administrative support to other clerical office personnel with a willingness to learn assignments of progressively increasing difficulty and complexity. Assists with special projects. Orders and maintains an ample amount of office supplies and materials for Recruitment & Staffing Team.
- Assists with scheduling new employee processing, clerical assessments, pre-screening interviews, and other events as needed. Prepares materials for and supports new employee processing sessions; assists with new teacher processing sessions.
- Maintains database for monitoring of office functions, activities, assignments. Assists with the auditing data input and processing of new hire information necessary to ensure new employee pay and benefits are activated.
- Assists prospective employees regarding employment application and other procedural issues. Inputs notes, communications, attachments, etc. into the employment applicant tracking system as needed.
- Performs other related duties as assigned within the same classification or lower.
MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education
- High School Diploma or Equivalency Certificate required.
Experience
- Three (3) years office or related experience required.
- Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the applicant to successfully perform the duties of the position.
Knowledge, Skills, Abilities and Other Characteristics
- Knowledge of Human Resources workflow processes.
- Knowledge of current Federal and State legislation relating to employment eligibility and I-9 completion.
- Excellent communication, organizational, analytical and planning skills.
- Demonstrated ability to provide excellent customer service and to meet and adhere to set deadlines.
- Ability to maintain confidentiality, exercise initiative and good judgment in the timely execution of assigned responsibilities.
- Demonstrated ability to effectively deal with Board of Education, applicants and the general public.
- Demonstrated ability to effectively work and communicate with diverse populations.
- Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a pre-employment assessment is required.
PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
- Standing: under 1/3 percent of the time
- Walking: under 1/3 percent of the time
- Sitting: over 2/3 percent of the time
- Keyboarding: between 1/3 and 2/3 percent of the time
- Talking: between 1/3 and 2/3 percent of the time
- Hearing: between 1/3 and 2/3 percent of the time
- As required by the duties and responsibilities of the position.
Work Environment
Location
Location
- Office, school or similar indoor environment: over 2/3 percent of the time
Noise Level
- Moderate: between 1/3 and 2/3 percent of the time
Weight & Force
Lifting and carrying requirements
Lifting and carrying requirements
- Up to 10 pounds: under 1/3 percent of the time
JOB INFORMATION
Approved Date:
3/1/2023
Established Date:
11/1/2011
Title Code:
B04112
Title:
ASSISTANT: HUMAN RESOURCES
Reports to Generic:
Manager
Reports to Specific:
MANAGER: TEMPORARY STAFF
ORGANIZATION
Division:
Human Resources (HR)
Business Unit:
Human Capital Management
Department:
Negotiated Agreement:
HR JOB INFORMATION
Unit:
IV
Days Worked:
260
FLSA Exemption Status:
Non-Exempt
Grade:
SG09 Click
HERE
to view salary scale. Scroll down to locate (Unit 4 - SAAAAC).
Essential Job:
Months Worked:
12
Hours Worked:
7
Job Family:
Administrative and Office Support
Sub-Function:
Office/Staff Support
caravetterealestate.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, caravetterealestate.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, caravetterealestate.com is the ideal place to find your next job.