Job description

Administrative Assistant

Location: Flagstaff, AZ 86004

Pay: $15 per hour

Morning Shift

Position Description:

• This position provides high-level administrative support services to a Support Coordination District Program Manager.
• This position has a significant amount of public contact with administrators, parents, individuals, contracted providers, and stakeholders.
• With minimal direction, receives and screens incoming correspondence and telephone contacts directed to the Manager in a professional manner and uses sound judgment in determining the course of action.
• As necessary, conducts research including conferring with supervisor, Division staff, and people from community agencies, organizations, and businesses to resolve issues or provide complete and timely responses.
• Provides verbal and/or written status reports to the manager on external as well as internal issues.
• Composes letters, memos, and emails on behalf of the manager; develops and maintains spreadsheets, databases, and/or tracking systems to manage project assignments requested by the manager; coordinates, facilitates, and attends various meetings to take, transcribe and distribute minutes and follows up on assignments
• Maintains an automated calendar, maintains confidential files and information; and independently completes special projects.

Skills Required:

• Principles and practices of administration and time management
• Appropriate use of grammar, punctuation, and formatting various documents, methods for tracking complex work with critical timelines
• Excellent phone skills, using computer software (Google Suite)
• Oral and written communication
• Planning, organization and time management
• Independent judgment and work independently, think through problem situations and manage difficult phone calls
• Compose various documents with minimal supervision
• Multi-task and complete work within required timelines, sit and work on the computer for a sustained period of time
• Take and produce meeting minutes
• Earn and apply the office procedures related to the Division
• Work in a fast-paced environment
• Learn Division applications
• Maintain confidentiality and professionalism at all times, learn supply ordering system.
• Relate in a positive and cooperative manner with a wide variety of people.

Experience Preferred:

• Previous Administrative Assistant experience preferred

Additional Information:

• Check Requirements: Criminal and Civil Court Checks ( 7 years)

Job Type: Full-time

Pay: $15.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Flagstaff, AZ 86004: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Please provide your current Email address:
• How many months/ years of administrative experience do you have?

Work Location: In person

caravetterealestate.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, caravetterealestate.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, caravetterealestate.com is the ideal place to find your next job.