POSITION SUMMARY

Administrative Support Assistant III will provide a variety of administrative support to management and departmental/divisional staff requiring thorough knowledge of assigned department or division, its procedures, and operational details; provides information and assistance to the public, external agencies, and County staff related to the administration of department/division programs, projects, and services; may prepare case files; analyze information, develop reports and coordinate special projects; performs related duties as assigned.

DUTIES AND RESPONSIBILITIES

• Provides administrative support for assigned department or division in the daily management of operations; assists with the implementation of procedural, administrative, internal control, and/or workflow changes after approval.
• Independently composes various documents, correspondence, and reports requiring knowledge of and the ability to explain, interpret, and apply federal, state, and local laws, rules, regulations, ordinances, and County policies and procedures relevant to assigned area of responsibility.
• Verifies and reviews forms, documents, and reports for completeness and conformance with established policies and procedures.
• Receives, processes, and responds to public records act requests, complaints, and other requests for information; researches and organizes information; ensures timely response to all requests.
• Researches, organizes, and distributes a variety of department or division-specific information, documents, forms, records, and data as requested.
• Performs various accounting/bookkeeping work such as verifying or computing financial data, preparing and processing purchase requisitions and invoices, securing quotes from vendors, processing accounts payable/receivable, processing credit card and travel reimbursements, monitoring budget expenditures, preparing account and budget reports, maintaining and balancing accounts, and processing time records for payroll.
• Performs duties associated with personnel administration such as processing various personnel transactions and documents, maintaining confidential employee records, coordinating recruitment, selection, and testing processes, conducting new employee orientations, and processing related paperwork.
• Communicates with management and staff from other departments/divisions and agencies to obtain and relay information and to coordinate assigned activities.
• Organizes and maintains accurate and detailed databases, files, and records, verifies accuracy of information, researches discrepancies, and records information; ensures compliance with established records retention schedules.
• Schedules, coordinates, and attends meetings, seminars, conferences, and training sessions for department/division staff.
• May exercise supervision of assigned staff.
• Performs other job duties as required or assigned.

• The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of all employees assigned to this job.

• High School Diploma or GED, and two (2) years of related work experience as it pertains to the position. Any equivalent combination related to education and/or experience may be considered for the above requirements.

ADDITIONAL REQUIREMENTS

The offer of this Bernalillo County position requires compliance with the following:

• Employee must successfully complete the post-offer employment medical examination and background investigation.
• Employee must comply with the safety guidelines of the County.
• Employee must complete required FEMA training(s) as assigned to position.
• Employee must complete required Supervisor classes if applicable.
• May be required to have a valid New Mexico driver’s license by employment date and retain a valid NM driver’s license while employed in this position.

WORKING CONDITIONS

• All essential duties are performed indoors.
• Duties are performed in a temperature-controlled environment.
• Duties are performed on an even surface, which may be carpeted or tiled. Working surface is typically dry.
• Worker often works alone both with and without directions from supervisor.

EQUIPMENT, TOOLS AND MATERIALS

• Equipment typically used to perform administrative duties includes the telephone, computer, telefax machine, photocopy machine, and pager.
• Worker may handle first aid and oxygen equipment on an occasional basis.
• Materials and products typically handled in the performance of administrative duties include a wide variety of forms and paperwork, reports, various writing utensils and a wide assortment of other basic office supplies and materials.

Bernalillo County is an equal opportunity employer.