Job description
CLASS DESCRIPTION
As a Administrative Clerk-Specialist, you will join a welcoming, inclusive, fast-paced, and dynamic team environment where you will help organize recreation programs while providing exceptional customer service and leadership in the Recreation Department.
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
What's The Role?
The City is looking to fill (1) vacancy in the Recreation Department for a full-time Administrative Clerk- Specialist. This Administrative Clerk-Specialist class is the advanced journey level in the office support series. Incumbents will performing a broad range of duties from general clerical to administrative support duties including administering the day-to-day components of the program. This class is distinguished from the class of Administrative Clerk by the requirement of a detailed knowledge of a specific program. The Administrative Clerk– Specialist requires a significant amount of the time performing general clerical support duties and is expected to process information on a broad range of operational or organizational issues. This position is the front line representative for the Recreation Department.
Receives general supervision from management, professional or technical staff. May provide guidance to other clerical employees or volunteer staff.
This position is represented by the Service Employees International Union (SEIU) Local 1021
City Perks:
- City Paid Benefits (Medical, Dental, Life Insurance, Disability Insurance, Employee Assistance Program)
- CalPERS Retirement (2.7% at 55 for Classic members & 2% at 62 for PEPRA members)
- Holiday Pay, Birthday and Floating Holiday Pay
- Tuition Reimbursement
- Training/Workshop Opportunities
- Deferred Comp Plan Options
- Discounts on Recreation Programs
- Access to the Wellness Programs
ESSENTIAL FUNCTIONS (DUTIES)
Essential responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
- Assist the public over the telephone or in person; provide detailed information on complex departmental policies and procedures, which may require interpretation, explanation and application involved in the application, registration or permit process to which assigned.
- Apply departmental policies and procedures in determining eligibility of public for types of classes or permits; issue permits and forms; collect and process appropriate fees.
- Perform day-to-day program administration and clerical support over a specific operation activity such as recreation fee classes and special events and programs.
- Word process, proofread and process a variety of documents including general correspondence, memos, and statistical charts from rough draft, voice recordings, or verbal instruction.
- Research, compile and summarize a variety of information; prepare original correspondence, memos and narrative or statistical reports; maintain and update departmental databases
- Perform a wide variety of clerical work including the maintenance of accurate and detailed records, verify the accuracy of information, research discrepancies, and input data into a computer system.
- Research and compile information and data for statistical and financial reports, maintain a variety of statistical records, and check and tabulate statistical data.
- Monitor and order office and other related supplies, prepare, process, and track purchase requisitions for services and materials, receive vendor invoices; prepare request for payment.
Mar
g
inal / Non-Essential Functions:
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Set up tables and chairs for meetings and various program activities, as needed.
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May participate on City-wide committees.
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May take meeting notes.
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Perform other duties and responsibilities as required.
QUALIFICATIONS
The City is looking for a creative, team-oriented, proactive individual who can clearly demonstrate that they have the following background and competencies. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Either two years of experience performing duties comparable to those of an Administrative Clerk with the City of El Cerrito, or three years of office support or secretarial experience. Experience in dealing with the public is desirable.
Education:
Equivalent to the twelfth grade, including or supplemented by business, computer or related courses.
OTHER REQUIREMENTS
THE COMMUNITY
Located near the east shore of the San Francisco Bay, the City of El Cerrito is an ethnically diverse community offering a high quality of life within one of the nation's most sophisticated and beautiful living areas. With a population of over 25,000 residents, El Cerrito has the advantage of being centrally located in a major metropolitan area. El Cerrito is an established community with a strong self-identity and a commitment to enhancing the quality of life for its community members.
THE DEPARTMENT
The Recreation Department provides a full range of recreational, enrichment, health and safety and educational activities for youth and adults, facility rentals, community events, and diverse programs and services to enhance quality of life in the El Cerrito community.
The City of El Cerrito offers a competitive benefits package. Current benefits features include:
- 37.5 hour work week with alternating Fridays off
- CalPERS retirement:
- Miscellaneous: 2.7% at 55 for current members and 2% at 62 for new members
- Safety: 3% at 50 for current members and 2.7% at 57 for new members
- Plan is integrated with Social Security. The City and employee each pay own contribution to Social Security.
- Vacation ranging from 11 to 33 days per year based on years of service
- Bilingual Pay
- 16.5 paid holidays per year
- 8.75 hours of sick leave accrued each calendar month
- Fully-paid health and dental premiums for employees and dependents
- Excellent long-term disability and life insurance program plans
- Flexible benefits plan allowing pre-tax contributions for health and dependent care reimbursements
- Deferred Compensation plan available at employee's expense
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