Job Summary:

The University of Wisconsin-Madison, Wisconsin IceCube Particle Astrophysics Center (WIPAC) Administrative Associate Director will be responsible for managing all aspects of administration for WIPAC including fiscal management, human resources, grants administration, and establishing and maintaining center policies and procedures. The position provides leadership and support to all aspects of WIPAC's financial management activities, including budgeting, payroll, and purchasing; oversees pre- and post-award research administration processes; assists and makes recommendations to the Director and Executive Director on personnel issues; provides input into the development of strategic and long-range planning of WIPAC; and supervises WIPAC's administrative staff.

The WIPAC Administrative Associate Director will be responsible for human resources and pre-award management and provide oversight and leadership for financial, purchasing, travel and payroll personnel, including improving internal processes and serving as a backup to the administrative team. The Associate Director will also be the primary contact with the Office of the Vice Chancellor for Research and Graduate Education and their staff. He or she will develop and administer the center's annual budget, including expenditure forecasting, general accounting, and cost analysis. The Associate Director will manage facility and space allocation and coordinate with other campus partners, including Business Services and the Physical Sciences Laboratory.

WIPAC is a research center in the Office of the Vice Chancellor for Research and Graduate Education. The majority of its funding involves the South Pole IceCube Neutrino Observatory. A collaboration of more than 350 scientists from 58 institutions in 14 countries uses data from IceCube to conduct research and study high-energy neutrinos from cosmic sources. UW-Madison is responsible to the National Science Foundation and the IceCube Collaboration for the management and operation of the observatory, is the lead institution for the IceCube Upgrade project that is in-progress, and is also the lead institution for a group of US institutions with a collaborative grant to analyze IceCube data. WIPAC also has funding to support education and outreach and research in tangential fields, including gamma rays, cosmic rays, and advanced computing. More information can be found at http://icecube.wisc.edu/ and https://wipac.wisc.edu.

Responsibilities:

Assists with the planning and direction for multiple administrative operations of a division or large business unit(s) of the institution to advance program goals and objectives.

• 10% Engages in strategic planning and policies to ensure the strategic direction supports the needs of stakeholders
• 25% Evaluates, designs, and implements operations to align with the strategic direction
• 15% Establishes goals and priorities for the annual budget for all revenues and expenditures
• 5% Serves as the unit liaison to internal and external stakeholder groups providing organizational information and representing the interests of the unit
• 10% Ensures that policies, procedures, and standards are maintained and develops processes and procedures to improve the unit
• 20% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
• 15% Manages and performs human resources and pre-award research administration activities for WIPAC.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree

Qualifications:

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $80,000 ANNUAL (12 months)
Depending on Qualifications

How to Apply:

To apply for this position, click the Apply Now button. Applicants will be prompted to upload a cover letter and resume. Cover letters should reference PVL number 276659, and highlight experience, knowledge and skills as they relate to the listed qualifications for maximum consideration.

Contact:

Dr. James Madsen
jmadsen@wisc.edu
612-226-6830
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Admin Assoc Dir (B)(AD056)

Department(s):

A34-VCRGE/WIPAC/WIPAC

Employment Class:

Academic Staff-Renewable

Job Number:

276659-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.