Job description

The Town of Montville is seeking an Administrative Assistant to join the Land Use And Development team! If you have a strong background in providing high-level administrative support work, and enjoy working in a fast-paced environment, please consider joining us!

In this highly responsible role, you will help facilitate the efficient operation of the department by performing the following:

Essential Functions of the Job

Recognizes and acknowledges the unconditional requirement for the highest standards of confidentiality, discretion and professionalism.

* Serves as the primary point of contact between the Department and residents, the general public, developers, consultants, contractors, attorneys, appraisers and others in areas such as local zoning & wetlands permits and Planning & Zoning Commission (PZC), Inland Wetlands Commission (IWC) & Zoning Board of Appeals (ZBA) applications & approvals.

* Ensures administrative procedures and legal requirements are followed with regard to notices and application submissions for the PZC, IWC & ZBA.

* Plans and organizes work in accordance with departmental or standard office procedures.

* Responsible for maintaining accurate and accessible files.

* Assists with the review of various applications received to ensure completeness prior to presentation before the PZC, IWC and ZBA.

* Prepares related correspondence, creates and publishes notices in accordance with state statutes, local regulations and/or ordinances.

* Responsible for the preparation of agenda materials for all meetings and/or public hearings of the PZC, ZBA, and IWC, as well as for the Economic Development Commission (EDC) & Conservation Commission (CC), as assigned.

* Serves as recording secretary for the PZC, ZBA and IWC, as assigned.

* Responsible for maintaining information about Land Use Boards and Commissions on Town website.

* Responds to general zoning questions and explains the application process, required information and timelines via phone, email or in person at the front counter.

* Assists department staff by organizing research and information as assigned by the Director.

* Assists the Director in the annual development and on-going maintenance of the Department budget.

* Maintains accounts preparing purchase requisitions, verifying invoices, payment submittals, tracking payments and ensuring accuracy of account balances. Processes deposits for the Department.

Qualifications:

• Excellent communications skills, verbal and written
• Strong organization skills
• Can speak, read, write in English
• Proficient in data processing technology, operations, systems and modern office procedures.
• Proficiency in Microsoft applications, i.e., Word, Excel, general math computations
• Able to meet deadlines
• Accurate records maintenance
• Attention to details and accuracy
• High level of public interaction and accountability
• Efficient in multi-tasking and follow-up
• Able to prioritize and work independently

Experience and Training:

Graduation from high school, including or supplemented by courses in business and data processing plus five years of experience in secretarial and general office work; or an Associate’s degree in business related field and two years related experience; or any equivalent combination of training and experience.

Physical Demands:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job, with or without reasonable accommodations.

While performing the duties of this job, the employee is frequently required to speak and hear, walk, sit, use hands to finger, handle, feel or operate equipment, tools, or controls; use wrists for repetitive motion; and reach with hands and arms. The employee is occasionally required to climb or balance, stoop or kneel.

The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, color vision, distant vision, peripheral vision, depth perception, and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of equipment.

While performing the duties of this job, the employee predominantly works in an office setting. The noise level in the work environment is usually moderate.

For consideration, please submit a cover letter along with your resume.

Job Type: Full-time

Pay: $23.81 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Uncasville, CT 06382: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative: 5 years (Preferred)

Work Location: In person

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