Basic Function

The position is located at our North American Headquarters in Downtown Houston. The ideal candidate for this position will be energetic, highly motivated, an excellent team player and be able to manage multiple priorities simultaneously with attention to detail. The successful candidate in this position will have excellent organizational skills, show initiative to improve current processes and workstreams, possess an outstanding attitude and customer service focus, and will have strong written and verbal communication skills. A critical aspect of this role will be to maintain confidentiality with all daily activities.

Roles & Responsibilities

• Manage multiple calendars, email and phones.
• Schedule appointments and coordinate arrangements for meetings.
• Provide support for meetings and events, including hotel and/or food services.
• Coordinate travel plans, both domestic and international
• Prepare expense reports
• Create reports and presentations; proofread documents and presentations.
• Respond quickly and effectively, prioritizing work to meet deadlines.
• Maintain confidentiality in all assignments.

Min. Qualifications

• A minimum of three (3) years working effectively in high-pressure situations while managing multiple tasks and handling confidential and sensitive information (such as financial and employee data) with tact, diplomacy and sensitivity.
• Self-motivated and a positive attitude
• Requires a degree of independence in completing job responsibilities prior to issue escalation; able to initiate administrative improvements.
• Excellent interpersonal skills; able to communicate and coordinate workflow assertively and diplomatically at all levels in the organization, especially at the senior management level.
• Well-honed organization skills-manage workflow & projects effectively and timely.
• Able to manage & prioritize multiple projects at the same time.
• Comfortable working independently and making decisions; able to deal with ambiguity.
• Microsoft Office skills, including Excel, Word, PowerPoint.

Preferred Qualifications

• Preferred 5 years+ administrative experience

Competencies