Job description

Administrative Assistant

Are you looking to be part of an exciting and dynamic team in a unique industry? AJ Signs is seeking a highly motivated and enthusiastic individual to join us as an Administrative Assistant at our growing headquarters in Burnt Hills, NY. If you thrive in a fast-paced environment and are passionate about providing top-notch customer service, then this is the perfect opportunity for you! As an Administrative Assistant, you'll ensure that our customers have a positive experience every time they interact with us. We value attention to detail and take pride in our work, and we're looking for someone who shares our commitment to excellence. While experience in customer service and accounts receivable is a plus, we also provide comprehensive job training to set you up for success.

Essential Responsibilities:

• Answering phones and connecting customers with employees as needed.
• Processing accounting receivables and incoming payments in compliance with financial policies and procedures.
• Performing day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivable data.
• Keeping a well organized record of customer contact.
• Preparing customer invoices to be sent by mail.
• Verifying discrepancies and resolve client’s billing issues.
• Filing account folders in a well organized manner.
• Greeting customers upon arrival for drop offs and pick ups.
• Assisting the Project Management team with processing permits.

Other Requirements:

• Outstanding customer service orientation and negotiation skills.
• Hands-on experience in operating spreadsheets and accounting software.
• Quickbooks and spreadsheet proficiency is preferred.
• Strong attention to detail when dealing with customer accounts.
• The ability to multitask various duties at once, while adhering to a dynamic schedule.

About AJ Signs:

AJ Sign Co. is a full service sign company located in the Capital Region of NY. Our team of experts design, manufacture and install a wide variety of architectural signs, interior & ADA signs, vehicle wraps, large format digital print products, and more! In business since 1981, AJ Sign Co. has been providing quality custom signage for our clients for over 40 years! We have a large manufacturing facility boasting some of the latest technologies and techniques to get the job done right.

Job Type: Full-time

Pay: $17.00 - $21.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Work Location: One location

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