Job description
Overview:
Under direct supervision, the Accounts Payable Electronic Invoice Specialist II will provide processing support necessary to pay expenses of the company. The Accounts Payable Electronic Invoice Specialist II will also provide support to system and other analytical tasks. This employee has contact with other company departments, as well as outside vendors.
Responsibilities:
JOB DUTIES
- Review and process vendor invoices, check requests, and bulk invoice uploads per company and departmental policies and procedures
- Provides support during system and process design, testing and implementation of the e-billing and electronic invoice processing process and system improvements
- Reconcile invoices with statements and verify accuracy of related documents and information
- Research vendor inquiries or issues in a timely manner and maintain documentation
- Provide quality customer service with each incoming and outgoing telephone call and written request for internal and external stakeholders
- Assemble, organize, and save all required approval documentation for the electronic invoice files processed to ensure all controls are adhered to
- Support the audit process for all electronic invoice files processed
- Prepare and verify reports and collate data required to reconcile all processed electronic invoice files
- Validate successful processing and perform record tie out for all electronic invoice files processed
- Completes reports and reconciliations to verify accuracy of postings from bulk invoice processing
- Maintain contact with the Team Leader and/or immediate supervisor
- Perform other duties as assigned
- Conform with all company policies and procedures
REPORTING RELATIONSHIP
Accounts Payable Supervisor
Qualifications:
Accounts Payable Supervisor
Knowledge
- Knowledge of Oracle reporting tools required (ie Cognos) preferred
- Strong background with automated accounting systems (ERP) preferred
- Working knowledge of Microsoft Office products, including Excel
- Working knowledge of Access Database preferred
- Working knowledge of the accounts payable process
Skills
- Strong organizational skills
- Ability to multi-task
- Ability to work independently
- Detailed oriented
- Strong verbal and written communication skills
Additional Knowledge Skills and Abilities
- Typing
- Analytical and quantitative skills
- 10 Key
- Understanding of general office procedures
- Must be a team player
- Deadline oriented with the ability to work under pressure with tight deadlines
Education
- High School Diploma required
Experience
- 2-4 years Accounts payable experience preferred
Working Conditions
- Hybrid work enviornment - at least 2 days a week in office in Fort Worth, TX
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