Job description

Go to www.billingsschools.org and click on "Departments" and then click on "Employment Opportunities" for the internal application (currently employed by BPS in a regular position or a contracted long-term BEA assignment) or the online application for external applicants.

Category: Secretarial/Clerical/Accountant
Date Posted: 4/21/2023
Location: Lincoln Center Business Office
Date of Availability: May 2023
Date Closing: Open Until Filled

ACCOUNTANT III
LINCOLN CENTER BUSINESS OFFICE
12 Month; Monday - Friday; 8 hours a day
$18.92/hour for 120-day probationary period; then $21.02/hour

Full Benefits; Fully Paid Health Insurance; Vacation/Sick Days; PERS Retirement

ESSENTIAL DUTIES AND RESPONSIBILITIES may include but are not limited to the following. Other duties may be assigned.

PROVIDES DAILY/ON-GOING ACCOUNTING DUTIES BY

• Processing paid invoices
• Printing accounts payable checks and reports
• Preparing and entering journals to move budgets, transfer expenditures and revenues, and void warrants
• Recording Accts Receivable and cash receipts and reporting to County Treasurer.
• Setting up balance sheets, expenditure and revenue codes and budgets
• Setting up general ledger information for Bi-Tech computer system

PROVIDES WEEKLY ACCOUNTING DUTIES BY

• Reconciling accounts

PROVIDES MONTHLY ACCOUNTING DUTIES BY

• Preparing and entering journals
• Gift certificates: get lists of recipients to attach to the copy of the warrant
• Group admissions: get lists of attendees to attach to the copy of the warrant
• Student incentives: get lists of recipients to attach to the copy of the warrant
• MAC: run reports and prepare spreadsheets used to complete quarterly report
• Maintaining lists of cell phones and preparing a journal to charge schools or departments for their use
• Running budget check registers
• Fixed assets – maintain list of machinery and equipment that agrees with the general ledger
• Going through detail transaction reports, corresponding with administrators and correcting transaction errors

PROVIDES QUARTERLY/ANNUAL ACCOUNTING DUTIES BY

• Prepare various worksheets for the audit
• MAC: run reports and prepare spreadsheets used to complete quarterly report
• Enrollment: collect data from schools to submit semi-annual reports to OPI
• Records retention: maintaining lists of records to be retained or disposed of. Preparing notices of records to be destroyed.

QUALIFICATIONS:
To perform this job successfully, an employee must be able to perform each essential duty satisfactorily. High school diploma and college accounting coursework; two years accounting experience and/or combination of education and experience; special knowledge, skills and abilities in accounting procedures, computers and printers, and communication.

WORK ENVIRONMENT: The work environment an employee encounters while performing the essential functions of the job include an open office environment and a frequently noisy work area.

Go to www.billingsschools.org and click on "Departments" and then click on "Employment Opportunities" for the internal application (currently employed by BPS in a regular position or a contracted long-term BEA assignment) or the online application for external applicants.

CLOSES: 05/01/2023 at midnight Mountain Time

Job Type: Full-time

Pay: $18.92 - $21.02 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

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