Position: Records Management Specialist

Location: Y-12 WMS Project

About Us:

Los Alamos Technical Associates, Inc. (LATA) is a small business with over four decades of success. LATA provides premier engineering and technical services to government and commercial clients nationwide. We have an immediate opening for a Records Management Specialist located in Oak Ridge, TN.

Summary of Position:

Provides records and data management to the WMS project, maintaining contract records, supporting both liquids and solids operational records, as received, and performing data tasks to ensure waste item and facility data in SAP Waste is current and accurate. Prior experience in Electronic Records System is a plus.

Responsibilities:

• Manage, maintain, and develop record management systems for project records, including file guide, logs, and databases in accordance with site procedures and federal regulations.

• Process, maintain and file contract documents.

• Transmits monthly contract requirement deliverables and submittal to the client.

• Create electronic versions of project records stored on a shared drive for project personnel and distributes hard copy files, as needed.

• Creates reports, spreadsheets, and databases, as required.

• Serves as format editor for WMS developed, prepared and/or revised documents.

• Provide data and disposition information to Y12 Environmental Compliance.

• Provide support to WMS Transportation personnel.

• Serve as back-up to the Environmental Tech for data transfers from handheld barcode reader for upload to SAP Waste, research and correct any file run errors, as needed.

• Enters all WMS shipment data and required documentation into SAP Waste and tracks UHWM for acknowledgments and Certificates of Disposal, as applicable, uploading and linking the documents to the correct data field(s).

• Assist the client by performing research for regulatory documentation.

• Serves as site-wide point-of-contact for the creation and issue of barcode labels used for waste item identification and tracking.

Accountabilities:

• Accountable for carrying out the provisions of the LATA Employee applicable requirements

• Accountable for complying with Yl2 training requirements such as security training, general employee training, etc.

• Accountable for the correct submission and tracking of project records.

• Accountable for self-reporting accidents, injuries, or near misses in which I am involved or which I observe.

• Accountable for the proper handling, maintenance, and storage of records submitted to the WMS Document Center.

• Reports to their supervisor all instances of fraud, waste or abuse information without fear of reprisal.