Job description
Position Description
The City of Seattle’s
Finance Department (CFD) has an outstanding opportunity for an accomplished, customer-focused
Payroll Technician (Accounting Tech III) to join the Citywide Payroll team. This position will perform a variety of payroll duties including reviewing timesheets, processing payroll, answering employee inquiries, and handling confidential information. This is a
key role on a
high-performing team that values collaboration, accountability, and a commitment to excellence.
City Finance, previously part of another City department, is an autonomous organization comprised of six divisions and 150+ employees. In partnership with the City’s Budget Office (CBO), CFD is charged with managing the financial operations of the City of Seattle, supporting City Council and other decision-makers with enterprise-wide financial information and technical expertise. Together, CFD’s divisions work to align the City’s financial operations with budget development and financial planning activities to maximize City resources and ensure the City’s sustained fiscal health.
Within CFD’s Citywide Accounting and Payroll (CAP) division, the Citywide Payroll team directly serves approximately 1250 full-time, part-time, salaried, hourly, represented, and non-represented employees across a variety of the City’s small departments and executive offices. The team also consolidates and processes the biweekly payroll for the entire City. The team’s work is fast-paced and deadline-driven, so the successful candidate must be able to handle multiple priorities under general supervision.
City Finance, previously part of another City department, is an autonomous organization comprised of six divisions and 150+ employees. In partnership with the City’s Budget Office (CBO), CFD is charged with managing the financial operations of the City of Seattle, supporting City Council and other decision-makers with enterprise-wide financial information and technical expertise. Together, CFD’s divisions work to align the City’s financial operations with budget development and financial planning activities to maximize City resources and ensure the City’s sustained fiscal health.
Within CFD’s Citywide Accounting and Payroll (CAP) division, the Citywide Payroll team directly serves approximately 1250 full-time, part-time, salaried, hourly, represented, and non-represented employees across a variety of the City’s small departments and executive offices. The team also consolidates and processes the biweekly payroll for the entire City. The team’s work is fast-paced and deadline-driven, so the successful candidate must be able to handle multiple priorities under general supervision.
Job Responsibilities
- Under tight timelines, audit payroll by reviewing biweekly pay transactions, ensuring that they comply with Collective Bargaining Agreements as well as policies, rules and regulations of the City of Seattle, Washington State, Federal government and Internal Revenue Service (IRS).
- Input employee reimbursements and pay adjustments.
- Assist with preparation of manual check requests as needed.
- Review comments, adjustments and supporting documentation.
- Investigate and resolve discrepancies.
- Prepare special computations such as retroactive adjustments and salary payments as necessary.
- Communicate effectively (in person, through email, and by phone) with managers, supervisors, and staff.
- Answer payroll related timesheet questions and assist employees in understanding payroll rules. Assess and route inquiries and issues to HR or other colleagues as needed.
- Update and maintain office files, correspondence, and employee pay records.
- Provide clerical and technical support to other members of the payroll team as assigned.
- Keep sensitive materials and information confidential.
Qualifications
Minimum Qualifications
:
Three years of previous accounting, payroll, and/or bookkeeping experience or one year of work experience as an Accounting Technician II.
Three years of previous accounting, payroll, and/or bookkeeping experience or one year of work experience as an Accounting Technician II.
(Or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class may be considered.)
Desired Skills and Knowledge :
- Experience with Human Resource and/or Payroll systems and knowledge of City procedures.
- Proficient in Microsoft Office applications (e.g. Excel, Access, Word and Outlook).
- Quick and accurate data entry and ten key by touch experience.
- Ability to prioritize and organize assignments and accomplish multiple tasks with strict deadlines while maintaining excellent customer service.
- Ability to function as a team member and shift priorities on short notice.
- Communicate effectively in written and verbal form, including the ability to interpret technical payroll and accounting procedures for internal and external customers.
- Ability to review and research transactions to identify discrepancies and develop corrective actions as necessary.
- Ability to understand and apply State/Federal statues, rules and procedures and Generally Accepted Accounting Principles (GAAP) pertaining to assigned payroll functions.
Additional Information
To be considered for this position: please complete your NeoGov application and attach a resume and cover letter indicating how you meet or exceed the job qualifications.
Selected candidates will be invited to test with the Department. Top candidates will be selected to move on to an interview.
Work Environment
This position requires onsite work. Alternative Work Arrangements and hybrid telework schedules for work conducted in a normal office environment may be considered and will be based on operational needs and consistency with City Finance policies.
The full salary range for this position is $ 30.72 - $ 34.47 per hour.
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.
More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans
Applicants must successfully pass a background check, which will be conducted in accordance with Seattle’s Fair Chance Employment Ordinance, SMC 14.17. Applicants will be given a chance to explain or correct background information and provide verifiable information of good conduct and rehabilitation.
If you are unable to apply on-line you may submit a paper application by the closing date to our office.
OUR OFFICE IS LOCATED AT:
Seattle Municipal Tower
700 5th Avenue, Suite 5500
Seattle, WA 98104
Careers@seattle.gov
The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.
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