Job description

OVERVIEW

Under the direction of the Chief Business Officer, perform a variety of specialized and complex payroll and accounting functions to assure classified and/or certificated District Office employees are paid in an accurate and timely manner; serve as a technical resource concerning assigned payroll functions and related retirement accounts and information; prepare, maintain and audit a variety of financial and statistical payroll related data, records, statements and reports.

REPRESENTATIVE RESPONSIBILITIES

• Perform a variety of specialized and complex payroll accounting duties to assure District Office employees are paid in an accurate and timely manner; prepare, process and evaluate a variety of payroll related forms and records.
• Prepare classified or certificated payrolls as assigned including regular, early release or supplemental payrolls; audit time sheets and other calculations against payroll reports; calculate salary adjustments, leave time, deductions, timesheet corrections and overtime pay; verify proper authorizing signatures, calculations and accuracy of payroll adjustments; assure accuracy of codes on payroll documents.
• Serve as a technical resource regarding the payroll functions, policies, and procedures; respond to inquiries, research data and provide information concerning calculations, pay rates, taxes, leaves and other payroll information.
• Prepare and maintain a variety of financial and statistical records, statements, and reports related to payroll, benefits, employees, garnishments, earnings, contributions, and assigned activities.
• Research, compile, prepare and revise payroll, retirement and related accounting data; calculate, reconcile and balance assigned payroll figures including gross salary, taxes, retirement, retroactive pay and other payroll figures.
• Establish and maintain detailed automated permanent records regarding District Office personnel; process and input new employee data; input and update a variety of data including appropriate union, pay rates, tax status, deductions, benefits, retirement and other employee information.
• Input a variety of payroll, retirement, and employee data into an assigned computer system; maintain various automated records and files; initiate queries, manipulate data, develop spreadsheets and generate a variety of computerized reports and statements; assure accuracy of input and output data.
• Issue and distribute paychecks as assigned; process or cancel direct deposit accounts as needed.
• Communicate with District Office administrators, personnel and various outside organizations to exchange information and resolve issues or concerns.
• Operate a variety of office equipment including a calculator, copier, fax machine, computer, and assigned software.
• Maintain current knowledge of changes in bargaining contracts, labor laws, Education Code, and federal and State payroll regulations and changes.

QUALIFICATIONS

Knowledge of:

• Principles and techniques involved in payroll account preparation and processing.
• Payroll and retirement system policies and procedures for classified or certificated personnel.
• Methods, procedures, and terminology used in technical payroll accounting work.
• Tax withholding, voluntary deductions and employee benefits.
• Verification and processing of payroll and related records and reports.
• Preparation, review, and control of assigned accounts.
• Employer and employee contributions and related STRS and PERS functions.
• General payroll and retirement functions of a District Office.
• Financial and statistical record-keeping techniques.
• Preparation of comprehensive accounting reports.
• Data control procedures and data entry operations.
• Modern office practices, procedures and equipment.
• Operation of a computer and assigned software.

Ability to:

• Perform a variety of specialized and complex payroll and retirement accounting functions to assure classified or certificated District office employees are paid in an accurate and timely manner.
• Serve as a technical resource concerning assigned payroll functions and related retirement and benefits accounts and information.
• Prepare, maintain, and audit a variety of financial and statistical payroll related data, records, statements, and reports.
• Reconcile and balance assigned payroll and retirement accounts.
• Monitor, audit, adjust, and reconcile payroll, retirement and other related data.
• Review, process, evaluate, and verify a variety of financial and statistical information.
• Assemble, organize, and prepare data for records and reports.
• Compare numbers and detect errors efficiently.
• Interpret, apply, and explain laws, codes, rules, regulations, policies, and procedures.
• Identify and resolve payroll-reporting issues, errors, and discrepancies.
• Establish and maintain cooperative and effective working relationships with others.
• Perform arithmetic calculations quickly and accurately.
• Meet schedules and time lines.
• Operate standard office equipment including a computer and assigned software.

PERSONAL QUALITIES

• Independent worker.
• Maturity and good judgment.
• Neat and clear appearance.
• Willingness to assume a wide variety of responsibilities.
• Work efficiently with frequent interruptions.
• Willingness to learn new leadership skills, management techniques, and teaching strategies.
• Willingness to continually improve performance.
• Excellent interpersonal, organizational, and communication skills.
• Decisiveness.
• Performs well in situations requiring tact and good judgment.
• Maintain cooperative working relationships with those contacted in the course of work, including other District personnel and the public.
• Communicate, understand, and carry out oral and written instructions.
• Schedule work in order to meet assigned deadlines.
• Proficiently operate standard and specialized office equipment, including computers.
• Compile and prepare complex and accurate reports.
• Good sense of humor, flexible, with a creative approach to problem solving.
• Commitment to high staff morale and a belief in high standards and academic excellence.
• Commitment to professional responsibility and high intrinsic motivation.

EDUCATION, TRAINING AND EXPERIENCE:

• Any combination equivalent to graduation from high school supplemented by college-level course work in accounting or related field.
• Three years clerical accounting or payroll experience.

Job Type: Full-time

Pay: $22.96 - $29.31 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• San Bruno, CA 94066: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Payroll: 2 years (Required)

Work Location: One location

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