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FirstService Residential is looking for an On-Site Accounting Manager for our property located in Poinciana Villages.

Salary Range: $70,000 - $75,000

Job Summary

Responsible for the oversight of the on-site accounting functions including Collections, Research, Resident Payments, Accounts Payable, providing all necessary month end reports to the general ledger team, support budget preparation, and financial management reporting as well as general support and guidance to the on-site team. The Accounting Manager will play a key role in assisting the General Manager and departmental leadership in achieving department goals by providing analysis including budget to actual variance reporting and key metric comparisons, standard and ad hoc reports as well as financial statement review. This integral role serves as the key liaison between on-site operations and the financial services team

Essential Duties & Responsibilities

• Provide various reports to the general ledger team to facilitate month end closing process

• Review financial statements for accuracy, identify and research variances or unexplained items on the Income Statement and changes on the Balance Sheet and propose adjustments and re-classes as necessary. Resolve actions items timely.

• Communicate potential issues that may affect the accuracy of the financial statements.

• Support association's CPA with obtaining requested information needed to complete the association's annual audit. Forward final approved audit and AJEs to Client Accounting team.

• Assist General Manager with preparation of the association's annual budget, community and Board presentation, as well as entering and submitting the approved budget to Client Accounting.

• Provide assistance, support and training to on-site team including General Manager and Departmental leadership

• Maintain reserves schedule and track construction projects; providing necessary support on budget and payouts

• Timely preparation of variance analysis & executive summary report

• Assist with facilitation of cash management process as needed to ensure sufficient funds are available and to ensure proper allocation of funds

• Support and oversight of Accounts Payable processing ensuring timely and accurate review, coding, and approval of invoices through AvidXchange.

• Oversight of preparation, filing and payment of monthly sales and use tax returns.

• Overseeing and ensuring timely collections of Accounts Receivable.

• Maintain Fixed Assets listing for tracking and audit purposes.

• Manage the daily functions of the assigned team, while ensuring that tasks are completed within our SLAs and without any errors.
• Posting of homeowner and miscellaneous payments and adjustments as needed.

• Scanning of posted checks to the bank or mailing of deposits to the banks.

• Reclassification of payments and/or transfers.

• Creation of check requests for payments that are split between multiple bank accounts.

• Completing ZenDesk tickets within our established SLAs and escalating as needed.

• Prioritize, assign, track and check work and monitor quality control of all transactions.
• Ensure deadlines are met in a timely manner.

• Provide direction and assist in the investigation and resolution of internal and external problems and concerns.

• Track and communicate goals for individual and department performance.

• Ensure conformance with Standard Operating procedures and policy, ensuring all activities within the team is processed into the system in an accurate and timely manner.

• Manage inquiries and escalations from Property Team, Financial Reporting, Client Relations, and other departments.

• Create & maintain metrics of SLAs, the number of transactions processed and pending by the team to provide to the Leadership Team.
• Identify opportunities to streamline processes to ensure accuracy and timelines and make recommendations to Leadership Team.

• Identify possible issues, inconsistencies, and suggest appropriate corrective procedures.

• Responsible for hiring, promotions, transfers, terminations, or disciplinary measures.
• Manage personnel actions, such as scheduling of time off, tracking absences, and the Performance Evaluation process of assigned department.

• Provide leadership, counseling, and coaching to employees.

• Coordinate, oversee and/or deliver training and ensure all assigned employees are aware of and comply with company, government and customer regulations, policies, work procedures, instructions, and deadlines.

• Document Standard Operating Procedures and maintain existing procedures.
• Review processes and ensure they are in compliance with current processes or statutes.

• Ensure SOPs are communicated with Client Relations and Property Teams.

Additional Duties & Responsibilities

• Conduct business at all times with the highest standards of personal, professional and ethical conduct.

• Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.

• May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.

• Ensure all safety precautions are followed while performing the work.

• Follow all policies and Standard Operating Procedures as instructed by Management.

• Perform any range of special projects, tasks and other related duties as assigned.

Supervisory Responsibility

Mange the assigned team.

Travel

Work involves minimal travel to corporate office locations