Hours: The normal work week of the Gymnastics Program Supervisor is 1-9pm, Tuesday through Friday and Saturday 8am-4pm. However, due to the nature of the position, the person in this position must be flexible.

Job Purpose:
The Gymnastics Program and Operation Supervisor is responsible for the daily operational functions of the Gymnastics and Recreation Center. Additionally, plans for and implements year-round gymnastic classes, drop in programs and special events.

Essential Functions:

• Plan, develop, implement, evaluate and analyze programs, facilities and services associated with the Revenue Facilities program portfolio, including but not limited to: gymnastics classes, special programs, birthday parties, competitive team, studio room rentals, facilities and services.
• Provide supervision, leadership, and guidance to part-time coaches in the performance of their duties and responsibilities.
• Assist with the recruitment, screening, hiring and training of all GRC facility personnel.
• Instruct and coach team (up to all USAG levels 3-10) and recreational gymnastics programs and activities as needed.
• Prepare and deliver class lesson plans within gymnastics program and related program standards.
• Evaluate, document and communicate participant skill attainment and progress as well as oversee all gymnastics staff during the three written evaluation seasons during the school year.
• Provide supervision, leadership and guidance to part-time coaches in the performance of their duties and responsibilities.
• Enforce program, park and facility rules and regulations and comply with safety standards associated with risk management.
• Responsible for general maintenance/cleanliness of all GRC areas.
• Work effectively with internal and external customers, recognize diverse opinions and needs, and maintain a positive working relationship with all employees.
• Oversee the planning for, set-up and running of all special events.
• Research new program ideas, recommend and implement improvements for existing programs.
• Provide support to other PDOP programmers who schedule the studio rooms for classes.
• Develop and direct in-service training programs for ongoing education and skill development of staff.
• Create and send out program surveys to participants. Seek out customer input and investigates and acts upon request, suggestions, and complaints concerning programs and services.
• Maintains a revenue generation mind-set and continually conducts cost benefit analysis, pricing reviews, program lifecycle audits and leads supervisor staff in using financial systems to meet budgetary and financial goals.
• Assist GRC Manager with annual budget preparation and system input.
• Track monthly budget expenses/revenues.
• Follow established purchasing procedures, procurement card procedures and utilization of the purchase order system.
• Prepare and monitor registration information through the current registration software system and be able to process transfers, refunds and send program information e-mails.
• Manges and implements part-time staff performance evaluations.
• Manage, inventory and order program equipment and supplies.
• Foster partnerships with community public/private sector organizations in support of the Districts mission statement and act as the liaison with different community groups as assigned.
• Conducts productive and routine part-time staff meetings.

Additional Functions:

• Coordinates with the GRC Administrative Assistant and the Communications and Marketing Department in the creation of promotional materials including flyers, banners, artwork for t-shirts, web page updates and seasonal brochure preparation.
• Assist with the coordination and oversight of the inclusion participants with disabilities.
• Participant is required for special projects and events (i.e. Day in our Village, Fall Fest and Frank Lloyd Wright Races).
• Serve on assigned committees upon request (i.e. Safety, Innovation, Customer Service, etc.)
• Spot program participants as they use gymnastics equipment as needed.
• Conducts regular safety inspections of gymnastics equipment.
• Prepare incident and accident reports and follow up reports.
• Assists with monitoring fully stocked first aid supply stations.
• Maintain a complete understanding of Park District emergency action plans and act as a leader in the execution of the plans when required.
• Purchase of staff uniform and equipment, competition team attire/uniforms and special event appeal orders.

Knowledge, Skills, and Work Experience Required:

• Must have experience coaching levels 3-10 USAG competitive team.
• 6+ years of coaching experience under USAG guidelines.
• Experience in supervising staff.
• Proficient in all Microsoft programs.
• Bachelors Degree (4 years.)
• Ability to multi-task workload.
• Oral and written communication skills.
• Organizational and interpersonal skills.
• Planning and problem solving skills.
• Certification in advanced Cardio Pulmonary Resuscitation (CPR), First Aid and Automated External Defibrillator (AED) within 3 months of employment and keep certification current. The District provides this training.
• Customer service focused.
• Programming experience in a recreational setting.
• Knowledge of safety and risk management.
• USAG Professional Member.
• USAG Safety Certified.
• Safe Sport Certified.

Recommended:

• Gymnastics accreditation courses for business, preschool, girls and boys recreational/team and sports science through USAG University.

Work Environment, Physical Demands and Considerations:

• Frequent- standing, climbing, balancing, stooping, kneeling, crawling, running and walking.
• Occasional- sitting and typing.
• Strength- requires handling heavy weight (up to 100 lbs.), people, materials or equipment.
• Other requirements include talking, hearing, and seeing to perform the following necessary duties: Teaching programs and supervising students, operating office equipment including but not limited to computers, printers, copiers, fax and telephones.
• Normal gym conditions for majority of work, may include occasional light and temperature variations.
• Exposure to noise, dust, gymnastics chalk and elevation.
• May include prolonged hours of computer use.
• May be exposed to occasional inclement weather as position may require outdoor work.
• Ability to present ideas and recommendations in a concise verbal and written manner.
• Ability to understand and carry out verbal and/or written instructions efficiently and effectively.
• Ability to use independent judgment and initiative to respond to unexpected or unplanned events or demands.
• Ability to interpret early warning signals and communicates information.
• Ability to involve others through informal networking and involve others in decision making.
• Ability to speak effectively to the public.
• Ability to use math skills when measuring, calculating and estimating.
• Ability to interpret and explain Department and Park District of Oak Park policies and procedures.
• Ability to follow directions and work with limited supervision.

Customers:
Internal: Employees of Park District
External: Patrons of Park District of Oak Park: residents of Oak Park, WSSRA, Partner Organizations including governmental and non-profit groups, and the Oak Park Business Community.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, functions or responsibilities that are required of the employee for this job. Duties, functions, activities or responsibilities may change at any time with or without notice.

The Park District of Oak Park is an Equal Opportunity Employer!