Job description

InovaBed is an innovative company that manufactures space-saving, multifunctional furniture, and we’re growing! We’re in search of an organized individual with a great attitude to join our team as an Executive Assistant/Office Admin.

This position is full-time, Monday through Friday, somewhat flexible start time, usually 8am to 4:30pm. This position will help support various departments in the office, including Human Resources and Project Management. Responsibilities listed below.

To apply: please send resume and desired pay range.

HR Related Responsibilities:

· Handle onboarding process with New Hires, including making sure they attend the correct trainings, get their new hire picture taken, show them how to use TimeClock, get their 30-day T-shirt, are offered medical insurance/benefits after 90 days, etc.

· Maintain the Employee Welcome Packets.

· Enter New Hires into ADP and maintain their information going forward.

· Post job ads, review incoming resumes, schedule interviews, providing directions for interviewees, etc.

· Manage the InovaBed apparel, make sure we order more as needed, hand them out at anniversaries, etc.

· Maintain Employee information in ADP and their physical Employee Files.

· Assist with employee events (such as pot lucks, lunches, picnics) and client visits, from preparation through breakdown.

· Handle Employee Time Off Requests and enter them into the E-Calendar(s).

· Be in the office and available for employees who come in with questions, especially if the HR Manager is not currently in the office.

PM Related Responsibilities:

· Prepare and print Bill Of Lading documents for upcoming shipments.

· Prepare and print shipping labels, including for dedicated trucks, LTL and small packages going via UPS or FedEx.

· Assist with shipping samples.

Office Admin Responsibilities:

· Answer calls professionally and direct vendors and/or customers to the correct department.

· Greet all incoming visitors, not many on a daily basis.

· Provide general support to all office employees.

· Stocking materials/supplies in the office, alert Purchasing when items are running low

· Go to the post office to send and receive company mail

· File other documents as needed.

Requirements:

· Minimum one year of experience in related field/office setting

· Organized and flexible

· Tech savvy with emails, excel, phone systems, E-calendars

· Professional and well spoken

· Team-oriented

· Valid driver's license and reliable transportation

· HS diploma

Job Type: Full-time

Pay: $16.00 - $19.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Guilderland Center, NY 12085: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)

Work Location: One location

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