Job description
Position Information
Present Position Number
00594W
Role Code Title
Admin & Office Specialist III
Position Title
Cashier
Unit Mission Statement
The Bursars Office is responsible for student accounting, cashiering, and receivables and collections activities for the university. The office manages billings, collections, deposits and accounts for the revenues. Activities are performed within guidelines established by state and federal regulations and generally accepted accounting principles.
Position Summary
The Cashier is the custodian of a petty cash account for William & Mary and ensures timely receipt and deposit of the university’s incoming revenues. This includes payments for student tuition and miscellaneous receipt billings. Specific responsibilities include (but are not limited to):
- Provide front-line customer service in operating the teller window assisting students with questions regarding their e-bills and accounts; as well as departments.
- Reconcile individual drawer reports, prepare settlements, notify the manager of discrepancies; and accurately key deposits into the Cashiering system.
- Audit departmental deposits to verify the amounts, proper coding, and documentation.
- Process, load, and balance Express Card transfers to the student ID Express Card.
- Prepare journal vouchers to properly record transfers in Banner finance.
- Post payments to student accounts; for departments or grants; and prepare consolidated bank deposits.
- Travel to the VIMS campus once a week as needed to pick up deposits.
- Assist with auditing and maintaining records for campus Petty cash accounts.
Required Qualifications
- High-school diploma or equivalent.
- Working knowledge of cash handling protocols and procedures.
- Strong attention to detail and proven ability to perform accurate mathematical calculations.
- Proficiency with a variety of computer applications including payment systems, web-based applications, and automated accounting programs/systems.
- Excellent interpersonal communication skills with a demonstrated customer service orientation.
- Strong organizational skills and the ability to manage multiple priorities in a fast-paced, deadline-driven environment.
Preferred Qualifications
- Knowledge of FERPA privacy regulations and Touchnet information systems or a similar student payment system.
- Knowledge of ACH transfers and/or wire transfers.
- Knowledge of Banner (Finance) or a similar oracle-based financial system.
- Demonstrated banking experience as a Teller or in a closely related banking position.
- Holds a valid U.S. driver’s license.
Advertised Pay Range
$35,000-$39,100
Department
993000 Bursar
Location
William & Mary
Is the position remote work eligible?
Hybrid (works remotely at least 1 day per week but not full-time)
Remote Work Disclaimer
Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
University Salary Range
U05
Job Open Date
03/15/2023
Review Begin Date
04/10/2023
Job Close Date
Open Until Filled
Yes
Employment Category
Full Time Operational
FLSA
Non-Exempt
Position Term
12 Month - Continuing
Special Application Instructions
Conditions of Employment
- This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standard Act.
- This position may be subject to overtime during high peak times (occasional weekend work at the beginning of each semester), as directed and approved by supervisor.
EEO Statement
William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.
Background Check Statement
William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
Benefits Summary Statement
William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/hr/currentemployees/benefits/index.php
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/hr/currentemployees/benefits/index.php
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