Job description
ROLE DESCRIPTION
The Administrative Assistant has the important mission of making sure that the key office functions of the HD+ departments are running smoothly and at the same time coordinate the MD-related actions from Munich. In this position you will be part of a very supportive and dynamic team, while representing the location in Munich and the departments when dealing with the diverse internal and external stakeholders like partners, customers, and internal stakeholders at all levels of the organization from the Executive Committee to the employees.
You will be responsible for (
this is not an exhaustive list):
- Coordinate main administrative MD activities for HD+ GmbH and the associated departments
- Support other teams and colleagues when required
- Translate documents
- Make travel arrangements and create travel expense reports for the team
- Visitor reception & support of internal and external guests
- Manage the departmental budget including: preparation (propose, draft and prepare Forecasts and Budgets for approval); implementation (invoicing, SAP, cost control and regular monitoring); execution (vendor onboarding process, purchase orders, payments, including the administration of the SES charities matching donation program)
- Produce and manage departmental routine instruments and tools: production of the weekly updates; planning of the Munich related communications
YOUR PROFILE:
1. You must have
- High level of diplomacy
- Positive energy and engagement
- Modern digital and agile mentality
- Ability to handle confidential and non-routine information
- Can-Do attitude and proactive approach towards work
- Team-player attitude and service orientation
- Excellent communication and interpersonal skills
- Excellent planning and organizational skills
- Ability to work in a fast paced business environment and manage high work pressure efficiently and effectively
- Fluency in English and German
2. It would be nice if you had
- Minimum 5 years professional experience in a similar role, but it’s not a must
- Good command of Microsoft office tools (Excel, Word, PowerPoint), SAP
HIRING PROCESS
- Screening and remote Interview with our Talent Acquisition Specialists
- Remote Interview with the Hiring Manager
- Offer discussion and Background check (references & diplomas)
- Contract signature
- Welcome to SES!
WHAT'S IN IT FOR YOU
- Flexible working environment, providing opportunities for hybrid or remote work, based on the role
- Welcoming working environment
- Comprehensive and competitive benefits plans
- A range of wellness activities and employee assistance programs
- An employer that values all aspects of Diversity and respects every individual’s story
- Time off for life’s important events and charity work
To view the job description in German please visit HD Plus career page via this link: https://www.hd-plus.de/unternehmen/karriere/administrative-assistant
GOOD TO KNOW
SES is an Equal Opportunity Employer, committed to workplace diversity & inclusion. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, or other characteristics protected by local, state, or federal law.
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