Job description
Overview:
About the Role
SUPERVISORY RESPONSIBILITIES: N/A
Your Skills
Must Have:
WORK ENVIRONMENT/PHYSICAL DEMANDS: General office environment where you will walk, bend and stand for periods of time.
Location: Mechanicsville, VA Office
Pay Rate: $17.00 - $17.50 per hour
About the Role
The Accounts Payable Associate is responsible for processing invoices received from multiple locations and vendors on a daily basis, reconciling vendor statements, responding to internal and external customer inquiries, resolving issues and working within a fast paced, deadline-oriented environment.
Essential Duties & Responsibilities
Primary duties and responsibilities include, but are not limited to the following:
- Accurately reviews, processes and keys (or uploads) a large volume of invoices for multiple locations, to ensure timely and accurate payment. This includes but is not limited to performing two-way match to purchase orders, ensuring proper business unit and GL account coding, and/or that appropriate approval has been obtained.
- Complies with accounting and department policies, adapting to changes directed by AP Management, including system, policy and procedures.
- Fields incoming questions and issues, and ensures timely response and resolution.
- Serve as a backup to the other AP Associates, including the Lead A/P Associates when assistance is needed in the day to day department functions
- Develops and maintains relations with internal and external parties, provides excellent customer service.
- Performs vendor statement reconciliations.
- Supports month end processes.
- Special projects and other duties may be assigned.
- Familiar with Sarbanes-Oxley and the requirements necessary to perform in this position.
- Understands and observes all confidentialities
- Ability to work extended workdays for month end closing to support business needs.
SUPERVISORY RESPONSIBILITIES: N/A
Your Skills
- Highly developed sense of customer service and interpersonal skills including high integrity, respect for all individuals (customers, vendors, and employees), solid communication skills, strong critical and analytical thinking skills, and appreciation of diversity (thought, ethnic, gender, etc.).
- Must be a strong team player and have the ability to work in a fast paced environment, display a high level of time management and organization skills; while multi-tasking.
- This associate is also expected to display excellent written and oral communication skills, the ability to adapt to change and good problem solving skills.
Experience & Education Requirements:
Must Have:
- High School Diploma or equivalent
- Three years of progressive A/P experience in an automated environment, or relevant experience or equivalent combination of education and experience
- Proficiency with MS Office Suite required (Excel and Word)
- Knowledge and understanding of finance, accounting and financial controls
Nice to Have:
- Five years of progressive A/P experience in an automated environment
- JD Edwards AP system experience
WORK ENVIRONMENT/PHYSICAL DEMANDS: General office environment where you will walk, bend and stand for periods of time.
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