Job description
Interviews patients and prepares Birth Certificate worksheets, Social Security Information sheet, and Voluntary Paternity Acknowledgement (PA) forms. Submits the original PA forms to the State Office of Vital Records. Enters Birth and Fetal demise information electronically into the State of Georgia’s web-based system. Ensures Birth and Fetal deaths are registered within set timelines outlined by the State of Georgia. Completes and submits Death Certificates for newborn deaths. Updates infant names in the Enterprise Master Patient Index (EMPI) upon discharge from the facility with 100% accuracy. Ensures retention and destruction of Birth and Fetal Death worksheets are followed according to the State of Georgia’s retention policy. Accurately keeps Birth Log complete.
Requirements
Education
High School Diploma or GED required.
Associate Degree in Health Information Management or related field preferred.
Licensure/Certification
N/A
Experience
High School Diploma or GED with two (2) years’ experience in a Health Care Related field, preferably in Health Information Services, required.
Associate Degree in Health Information Management or related field and no experience required.
Knowledge, skills, abilities
Knowledge of the registration process.
Knowledge of medical terminology focusing specifically in obstetrics and gynecology, pediatric, and newborns.
Knowledge of the basic elements of accounting and statistical reporting.
Working knowledge of various types of computer systems.
Working knowledge of multi-line telephones, fax machines, printers, copiers, and computers.
Excellent customer service and communication skills.
Ability to extract clinical data from the medical records, reporting accurate vital statistics to the State of Georgia.
Ability to work under pressure and stress.
Ability to meet deadlines and work on a strict schedule to provide good service.
Ability to complete the work assigned and to follow through.
Ability to follow established procedures.
Ability to multi-task, organize time and work, setting priorities daily in order to accomplish work.
Ability to read and write in order to pull records and to communicate verbally and in writing with other departments.
Ability to obtain Notary Republic licensure.
Ability to use good judgement and make reasonable decisions at all times.
A thorough understanding of the function of Health Information Services.
Physical Demands
Visual ability to read document and from a computer. Verbal communication skills to speak with staff, patients, and visitors. Auditory ability to hear staff, visitors, and families, via telephone and in person. Manual dexterity to use a computer and software packages, pens, pencils, etc. Ability to move about the organization and campus.
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Diversity & Inclusion
At Piedmont Healthcare we embrace diverse ideas, perspectives, and skills to create a collaborative workplace where the best talent wants to succeed. We celebrate differences and recognize that they allow us to care for our community.
Excellence at Work
Piedmont is a certified Great Place to Work™- a national designation based on employee feedback about trust, workplace culture and experience. In 2019, Forbes named Piedmont one of Georgia’s 10 best employers and the highest-ranked healthcare provider.
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